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Publication - Advice and guidance

Pre and post employment checks: NHSScotland PIN policy

Published
27 March 2014
Directorate
Health Workforce Directorate
Topic
Health and social care
ISBN
9781784121204

This Partnership Information Network (PIN) policy sets a minimum standard for the undertaking of checking procedures required for the entry of all posts in NHSScotland.

View supporting documents Supporting documents

Appendix 1

Checks on Different Categories of Individual

The tables below represent minimum standards in terms of the pre placement checks to be carried out. However, it is recognised that additional checks may be required depending on the individual role (albeit Boards must ensure that such additional checks are fairly and consistently applied).

In the case of those individuals who are not employees of the Board and who come from an originating organisation, these checks may be delegated as appropriate (see below).

Pre Placement Checks Undertaken by NHS Board
Category of worker Verification of Identity Entitlement to Work[13] Criminal Convictions Qualifications Language Competency Professional Registration References[14] Pre Placement Health Clearance[15] Secondary Work Activity[16]
New permanent/fixed term Board employee Yes Yes Depends on role Depends on role Depends on role Depends on role Yes Yes Yes
Existing permanent/fixed term employee changing role within Board Where the pre placement checks required for the new role are the same as those previously required, and where it can be evidenced that those checks have been undertaken satisfactorily, there is no requirement to repeat those checks as part of this further pre placement process (although please note relevant footnotes below).
Board zero-hours contract worker Yes Yes Depends on role Depends on role Depends on role Depends on role Yes Yes No

[11][12][13][14]

Pre Placement Checks Potentially Delegated to Originating Organisation
Category of worker Verification of Identity Entitlement to Work[17] Criminal Convictions Qualifications Language Competency Professional Registration References[18] Pre Placement Health Clearance[19] Secondary Work Activity[20]
NHSScotland Bank worker Yes Yes Depends on role Depends on role Depends on role Depends on role Yes Yes No
Agency worker Yes Yes Depends on role Depends on role Depends on role Depends on role Yes Yes No
Secondee Yes Yes Depends on role Depends on role Depends on role Depends on role Yes Yes Yes
Volunteer Yes No Depends on role Depends on role Depends on role Depends on role No Yes No
Student on placement Yes No Depends on role No No No No Yes No
Individual on work experience No No No No No No No No No
Individual with honorary contract Yes No Depends on role Depends on role Depends on role Depends on role Yes Yes No

[15][16][17][18]

Contact

Email: Alan Milbourne

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