Fishing - wild wrasse: application for a letter of derogation

Inshore fisheries wild wrasse harvesting privacy notice

Introduction

In line with the wild wrasse harvesting consultation analysis published on 3 December 2020 Marine Scotland will bring into effect new mandatory measures to control the harvesting of wild wrasse, beginning on 1 May 2021. Vessels will be prevented from harvesting wrasse unless they hold a Letter of Derogation from Scottish Ministers. Marine Scotland will process applications for a Letter of Derogation and make awards, having validated the eligibility of applicants and confirmed they meet the criteria of having a valid fishing licence, an appropriate track record and a contract to supply wild wrasse to a salmon farm operator. The purpose of this privacy notice is to achieve three things:

• explain the way we will use the information collected under this scheme
• ensure that you understand what information we will collect from you and what we will do and will not do with this information
• hold us accountable for protecting your rights and privacy under this notice

The information

The following information is collected and stored and can include:

• your name, address and full contact details
• vessel ownership and registration details
• information about contracts you hold to supply live wrasse to salmon fish farms

How the information will be collected

Marine Scotland will collect personal information about you through the application form which you require to complete to request a Letter of Derogation.

Legal basis on which we hold this information

The legal basis on which Marine Scotland relies to collect, use, share and otherwise process the information is in the pursuit of our public task.

How the information will be used

Marine Scotland will only use your personal information to assess your application for permission to fish for wrasse. Marine Scotland will use your personal information in the following circumstances:

• where it is necessary for performing the agreement we have entered into with you
• where Marine Scotland needs to comply with a legal obligation
• where it is in the public interest to do so
• making a decision about your application for a Letter of Derogation
• checking you are entitled to apply
• for any audit by Scottish Government internal or external auditors to prevent fraud

Sharing information

We will share information within Marine Scotland, for example, with Compliance teams and Science advisors to help ensure the conditions of the wrasse scheme are complied with and to improve the management of the fishery. As a public authority, in certain situations, we may also be required by law to disclose information about you to other public authorities. For example, information may be disclosed where this is required to meet HMRC statutory requirements, any national security and/or law enforcement requirements. However, any personal data is shared only to the extent, and in such manner, as is necessary for the purposes of the scheme or as is required by Law.

Storing information

We will only hold the information collected under this scheme while there is an ongoing business need or Regulatory requirement to retain the information.

Accessing and updating information

Under the UK GDPR you have a number of rights, these include:

• the right to be informed
• the right of access
• the right to rectification
• the right to erasure
• the right to restrict processing
• the right to data portability
• the right to object

Rights in relation to automated decision making and profiling

If you would like a copy of some or all of your personal information or to seek to exercise any of the rights listed above, please email dpa@gov.scot or write to us at the following address:

The Data Protection Officer
Data Protection and Information Assets Team
V Spur
Saughton House
roomhouse Drive
Edinburgh EH11 3XD

Read further information about the rights that you have under UK GDPR. You may also ask for any personal information about you collected under this scheme to be corrected, updated, amended and/or removed by contacting the email address listed at the end of this Notice.

Complaints

You have the right to lodge a formal complaint with the ICO (supervisory authority) at any time. You can contact the ICO directly. Full details of your individual rights are available.

Contact

If you have any questions about this Privacy Notice and/or the scheme you can contact us by using the following details: Inshore Fisheries and Communities Team
Area 1B South
Victoria Quay
Edinburgh
EH6 6QQ
Email: Inshore@gov.scot
Telephone: 0131 244 206