Bovine Viral Diarrhoea (BVD) - phase 6 consultation: data protection impact assessment

10. Annex A – privacy information

10.1 Handling your response

We need to know how you wish your response to be handled. Please complete and return the Respondent Information Form which forms part of the consultation questionnaire as this will ensure that we treat your response appropriately.

The views and suggestions detailed in consultation responses are analysed and used as part of the decision-making process, along with a range of other available information and evidence. Depending on the nature of the consultation exercise the responses received may:

• indicate the need for policy development or review;
• inform the development of a particular policy;
• help decision to be made between alternative policy proposals; or,
• be used to finalise legislation before it is implemented.

Final decisions on the issues under consideration will, if appropriate, also take account of a range of other factors, including other available information. While details of particular circumstances described in a response to a consultation exercise may usefully inform the policy process; consultation exercises cannot address individual concerns and comments, which should be directed to the relevant public body.

10.2 Privacy

Your responses, which will include personal information, are being processed as a public task. You have the right to object to this processing.

Your information will be held securely on the Scottish Government IT system and will only be accessible by authorised officials.

You have the right to ask for any personal information we hold about you.

We will only collect as much information about you as we need and will not share it with anyone outside of Scottish Government. If we share your responses, we will remove your personal details. We will only store your personal information for as long as we need it.

We will only contact you about your responses if you have given consent for us to do so. If you give consent for us to contact, you then you have the right to withdraw that consent and you will no longer hear from us. We will continue to process your response information.

If you are unhappy about how your information is being handled, then you can contact our data protection officer dataprotectionofficer@gov.scot

All respondents should be aware that the Scottish Government is subject to the provisions of the Freedom of Information (FOI) (Scotland) Act 2002 and would therefore have to consider any request made to it under the Act for information relating to responses made to this consultation exercise. In the event of an FOI request, personal details would be redacted.

If you have any comments about how this consultation exercise has been conducted, please send them to the same address as for your response.