International development - inclusive education programme: call for proposals

Annex B: Inclusive Education Programme Grant Application Form

Applicant Organisation Name:

Office use only

Application ref:

Programme ref:

Declaration

I apply on behalf of the organisation (insert name)_________________________ for a grant as proposed in this application in respect of expenditure to be incurred over the proposed funding period on the activities described within the application form and supporting documentation.

I certify that, to the best of my knowledge and belief, the statements made by me in this application are true and the information provided is correct.

This form should be signed by an individual authorised by the applicant organisation to submit applications and sign contracts on their behalf.

Signature:

Print Name:

Position:

Date:

Main Contact person during application assessment process:

Name:

Email:

Phone:

Checklist

Your Application consisting of:

• Part 1 - the Application Form (this document).
• Part 2 – A logic model/logical framework or theory of change summarising your proposed approach. This must include at least one explicit gender equality objective backed by at least one gender-specific indicator in line with the OECD DAC gender equality policy marker.
• Part 3 – an indicative high-level Budget including estimate of staff costs (specifying those in the partner country and any outwith), a breakdown of overheads and office costs, all travel costs, and anticipated implementation costs based on assumptions in your logic model/theory of change and some of the key information provided at Section D1.^[31]

Please ensure the following essential documents are attached to your application. Without these documents we will be unable to review your application.

• A copy of your Equal Opportunities/Diversity policy.
• CVs of the proposed team, including programme manager. CVs should be no more than one page per team member. Hyperlinks can be provided or CVs can be attached separately to this document.
• A statement verifying your Fair Work First commitment and confirmation this has been developed in agreement with the workforce. This is to be signed off by the relevant trade union where one is present, or workers representative(s) where there is no union present.
• A copy of your organisation’s safeguarding policy.

All completed and signed applications should be submitted by email to: intdev.education@gov.scot to be received no later than 12pm on Monday 29 April 2024.

All applications must be sent by email. We will not accept applications sent by post. An email acknowledgement will be issued by intdev.education@gov.scot to confirm the application has been received.

Emails should show the applicant organisation’s name as the subject of the email.

These deadlines are final and all required documentation must be received on time.

Section A: Applicant Information

1. Name of organisation.

2. Contact details of organisation.

Address:

Postcode:

Telephone:

Fax:

Website:

3a. Is your organisation a registered charity? If yes, what is your charity number?

Yes

No

Charity No:______________

3b. What is the status of your organisation?

• Company limited by guarantee
• Scottish Charitable Incorporated Organisation (SCIO)
• Other (please specify)

3c. When was your organisation formally constituted?

3c. What Strand are you applying for? (Please note that this application form can only be used to apply for one Strand. If you are applying for both Strands, you will need to complete two application forms).

• Strand 1: Support for disabled learners in Malawi, Rwanda and Zambia (Central Province only)
• Strand 2: Scholarships supporting women and girls to complete secondary education and transition to tertiary education or TVET) in Malawi, Rwanda and Zambia (Central Province only).

4a. Please confirm your organisation has an equality and diversity policy in place, and that a copy of that policy has been supplied with this application.

Please note without this policy, your application will be ineligible.

Y/N

4b. Please confirm your organisation has appropriately robust safeguarding policies and processes in place, and that a copy of the relevant safeguarding policy has been supplied with this application. Please note the Scottish Government expects this policy to protect anyone connected to the programme, as well as having clear processes in place if the organisation becomes aware of safeguarding incidents. Your attention is drawn again to the safeguarding clauses within the SG grant conditions which will apply to any grant awarded.

Please note without this policy, we will be unable to review your application.

Y/N

4c. If you are submitting this bid as part of a consortium, please confirm you have carried out due diligence on all proposed partners (including obtaining evidence of satisfactory safeguarding policies and / or procedures by partner organisations), providing details of all checks carried out, including the dates. Please include details here regarding any policies your partner organisation has with regards to safeguarding, including the process in place to report any suspected misconduct which may arise involving any aspect of the programme.

5. Programme Manager details: this is the person who will have overall responsibility for duties including but not limited to monitoring the progress of the programme, budget management, project reports and will be the main point of contact for the Scottish Government.

Name:

Position in organisation:

Telephone:

E-mail:

6. If your organisation is including salary costs in the programme budget for staff, please also indicate which staff members you anticipate being involved and how many hours a week you would expect them on average to spend on this programme. Briefly describe their role and responsibilities in relation to the programme. Max 250 words.

Section B: Partner Information

If bidding as part of a consortium, all partners should be detailed here. Please add extra lines as needed.

7. Contact details of partner organisation for this programme (if applicable).

Organisation:

Type of organisation:

Address:

Postcode:

Telephone:

Mobile:

Email:

Website:

What is your relationship with this partner? Please including the number of years you have worked together.

What kind of agreement do you have in place:

• Memorandum of Understanding (MOU)
• Partnership Agreement
• Contract or other formal agreement
• Please ensure a copy is included with your application.

8. Partner’s Programme Manager details:

Manager’s Name:

Name of Organisation:

Position in organisation:

E-mail:

Section C: Knowledge and experience, operational capability and technical expertise

9. Outline how your knowledge, experience and operational capability in the following areas (examples should be within last five years and at least one example should be from one of our partner countries) will be applied to the design and implementation of the Strand you are applying for: Access to education for girls, women and disabled learners; Participatory design, implementation and management of inclusive education projects and (if applying for Strand 2) capability relevant to the implementation of scholarship schemes; Government or multilateral education initiatives or projects, for example UN-family organisations, World Bank or similar. Max 1000 words.

10. Outline your organisation’s technical expertise across the following areas: Inclusive education; safeguarding, gender mainstreaming and disability inclusion; the management of relevant stakeholder networks and knowledge exchange in our partner countries (or comparable contexts) - this should include evidence of capacity for creating and facilitating links between relevant communities of practice in partner countries and in Scotland; Experience of adaptive project management and appropriate oversight for multi-country projects. Max 1000 words.

11. Please outline how you would deploy experience in designing and implementing effective and participatory monitoring, learning and evaluation arrangements for the programme Strand you are applying for. Where possible, please provide links to published evaluation, results or evidence or learning products. Max 500 words.

12. Please describe your capability in putting in place robust management, financial control and governance arrangements, including quality assurance, particularly your approach to risk management (including safeguarding risks) Max 500 words.

13. Please attach a brief logical framework or theory of change^[32] (no longer than two A4 page) summarising how you would deliver Strand 1 or Strand 2 with your application – this must include at least one explicit gender equality objective backed by at least one gender-specific indicator. Use the space below to explain any key assumptions or risks that you foresee.

14. Please provide an example of how your organisation has supported marginalised communities, contributing to improved outcomes and empowerment for these groups. Max 350 words.

15. Please outline how sustainability / an exit strategy will be integrated into your design and delivery of the Strand you are applying for. Max 350 words.

Section D: Project Monitoring

Please note: All monitoring and evaluation should include sex-disaggregated data: Where possible this should take an “intersectional approach – which are further disaggregated by intersecting identity factors such as age group, disability, sexual orientation, religion or belief, race or other relevant social categories.

16. What percentage of your budget is allocated to Monitoring, Evaluation and Learning (MEL)? Max 50 words

17. Describe the MEL methods and approaches you would apply to programme Strand you are applying for, including ensuring adequate access to appropriately disaggregated data. Max 350 words.

18. Please outline your approach for developing and implementing an accessible communication strategy that effectively reaches the intended audiences in Scotland and in partner countries? Max 250 words.

Section E: Project Budget

19. Please provide justification for any international travel detailed in your budget spreadsheet. Max 200 words

20. Please provide justification for all in-country travel in your budget. Max 200 words

21. Please provide justification for any single-item capital expenditure over £1000 in your budget. Please give details of plans for maintenance of capital items as well as how they will be replaced by the programme and how readily these items can be purchased in country. Max 250 words

All completed signed applications should be submitted by email to: intdev.education@gov.scot to be received no later than 12 noon on Monday 29 April 2024. An email acknowledgement will be issued.

Emails should show the applicant organisation’s name as the subject of your email. This deadline is absolute and documentation required must be submitted and received on time.

The Scottish Government

International Development Team