Child Death Reviews: Scottish Government Steering Group Report

Annex 4

TEMPLATES AND CHECKLISTS

CHILD DEATH REVIEW PANEL MEETING: [Date]

PLAN AND CHECKLIST

	ITEM	BY WHOM AND NOTES	DONE
1	Dates of meetings for a Calendar year to be set in October of previous year
2	The Pool of Panel members to indicate which meetings they will attend - ensure representative from each specialty will attend each meeting
3	Venue(s) to be booked for each meeting
Before each meeting
4	Remind Panel the date of meeting
5	Remind Panel members it is their responsibility to arrange for another member (from the Pool in their specialty) to attend if they cannot attend in person
6	Check venue booking
7	Deaths to be reviewed identified, ie those whose information has been received
8	Issue agenda and collated information forms to Panel members
9	Prepare summaries to present at meeting
10	Arrange parking if appropriate
11	Arrange catering
12	Inform security/reception of Panel members attending
13	Ensure laminated Explanation of Analysis Proforma domains/ categories sheets are available for each Panel member
14	Ensure confidentiality statement is available at meeting
15	Ensure Chair has a copy of the Analysis Proforma for completion during meeting
16	Checklist for meeting
17	Attend meeting Administrator to take notes

CHECK LIST FOR DAY OF MEETING

Date:

Time:

Venue:

Child Review References:

	Action	By Whom	Done?
1	Room lay out - sufficient chairs, refreshments	Administrator to check
2	Ensure reception has visitor list	Administrator
3	List of attendees	Administrator to bring
4	Confidentiality statement available	Administrator to bring
5	Confidentiality statement signed by all
6	Give Chair an Analysis Pro Forma for each death	Administrator/Coordinator
7	Take short notes (in case of later queries on decisions)	Administrator
8	Agree entries on Analysis Pro Forma for each death	Chair
9	All papers to be collected from Panel members and shredded at end of meeting	Administrator/Coordinator
10	Outcome and findings of review to be added to the electronic Analysis Proforma	Administrator/Coordinator

CHILD DEATH REVIEW PANEL MEETING

DATE
TIME
VENUE

AGENDA

1. Welcome and Introductions Chair

2. Confidentiality requirements Chair/All

(all attendees to sign confidentiality statement)

3. Reminder of purpose of meeting and number of deaths to be reviewed Chair

For each case to be reviewed:

4. Introduction of death to be reviewed Coordinator

5. Share, question and clarify case information All

• Child's life story
• Lead up to incident/death
• Health at time of death
• Circumstances of death
• Response and investigations
• Aftermath support family/staff

6. Data collection - complete Analysis Proforma Chair

• Factors in each of the domains in discussion with All
• Allocate a category
• Identify modifiable factors/note no modifiable factors
• Identify issues
• Identify learning points
• Identify recommendations
• Follow up plans for family
• Possible Actions

7. Dates of next meetings:

• Neonatal reviews
• Child death reviews

8. Thank you and close

CHECKLIST ASAP AFTER MEETING

1	Type up notes	Administrator
2	Circulate notes to Panel meeting attendees [or just keep on record]	Administrator
3	Input onto IT system the information recorded on Analysis Proforma for each death	Administrator
4	Submit information recorded on Analysis Proforma for each death to national resource centre [if the centre cannot automatically access it]	Administrator
5	Collate information on all child deaths	National Resource Centre Coordinator
6	Analyse information on all child deaths	National Resource Centre Coordinator
7	Prepare quarterly report for Region	National Resource Centre (?) Coordinator
8	Prepare national annual report, submission to Scottish Ministers	National Resource Centre Coordinator

CONFIDENTIALITY STATEMENT
(to be agreed by host organisation and National Resource Centre)

Child Death Review Meeting
Date
Time
Venue

The purpose of the Child Death Review (CDR) Panel is to conduct a thorough review of all child deaths in order to better understand how and why children die and to take action to prevent other deaths.

In order to assure a coordinated response that fully addresses all systematic concerns surrounding child deaths, all relevant data should be shared and reviewed by the CDR Panel, as permitted within the stipulations of the Data Protection Act 1998, including historical information concerning the deceased child, his/her family and the circumstances surrounding the death. Much of this information is protected from public disclosure.

In no case will any CDR Panel member disclose any information regarding CDR Panel discussions outside the meeting other than pursuant to the mandated agency responsibilities of that member. Public statements about the general purpose of the child death review process may be made, as long as they are not identified with any specific case.

The undersigned agree to abide by the terms of this confidentiality policy.

OR

Information pertaining to the case being reviewed is confidential and must remain so to protect the identity of the child and the privacy of his/her family.

I undertake not to disclose outside this meeting any identifiable information provided by participants, beyond what is necessary for the performance of my agency's legal responsibilities in relation to public protection.

Name	Agency	Signature