Publication - Advice and guidance
School estates: condition reporting core facts
Guidance for local authorities reporting on the condition of school estates.
4 Compliance of the School Estate
This section is based on key aspects of statutory and non-statutory property compliance and is designed to allow authorities to demonstrate their compliance as part of a greater emphasis on safer buildings. While it is directly related to condition it is entirely separate from the condition assessment.
For each school:
| Compliance assessment | Data |
|---|---|
| Asbestos - these indicators seek to measure the robustness of the approach to managing asbestos in operational schools where the presence of asbestos has been identified and that transparent reporting arrangements are in place to record incidents. | Has presence of asbestos containing materials (ACMs) been identified? Yes/No |
| If Yes - is there a management plan detailing how the risks from the ACMs will be managed at the school? | |
| Provide the number of incidents of unplanned asbestos release in the last year (1st April - 31st March). | |
| Electrical - Fixed Electrical Installations - testing of all fixed wiring and all distribution boards. This indicator seeks to confirm there is a robust approach to managing electrical installations. | Date the installation was last inspected and tested (criteria: 5 yearly or more frequently). |
| Fire Safety Risk Assessment - this indicator seeks to confirm the robustness of the approach to managing fire safety. | Date of latest fire safely risk assessment (criteria: whenever changes are made). |
| Gas Appliances - this indicator seeks to confirm the robustness of the approach to managing gas safety, where there is a gas supply. | Is there a gas supply to the school? Yes/No |
| If Yes - date of latest inspection, testing and maintenance (criteria: annual). | |
| Health & Safety File - this indicator seeks to confirm the robustness of the approach to property health and safety. | Is there an up to date Health & Safety file for the property? Yes/No |
| Water Hygiene and Safety (Legionella Prevention) - this indicator seeks to confirm the robustness of the approach to managing legionella. | Does the property have a legionella risk assessment? Yes/No |
| Date of latest risk assessment (criteria: every 2 years) |
|
| Provide the number of incidents of ‘total viable count’ above safe levels in the last year (1st April - 31st March) | |
| Building Failure - this indicator seeks to assess the robustness of the approach to facilities management and maintenance repairs in operational schools. | Provide the number of teaching days lost due to the school being closed owing to building failure. Exclude days lost owing to utility supply failures e.g. power or water cuts. |
Note
based on FPS Report: “Compliance Monitoring in Council Buildings”, December 2014.
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