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Publication - Advice and guidance

Respiratory infections including Coronavirus (COVID-19): safer workplaces and public settings

Last updated
21 November 2023 - see all updates
Directorate
Economic Development Directorate
Topic
Business, industry and innovation, Coronavirus (COVID-19) in Scotland, Public safety and emergencies

Guidance for businesses and workplaces (including transport operators) on reducing the risk of respiratory infections including COVID-19 and supporting staff and customers.

Supporting documents

Stay Well Signage

Stay Well Signage supports infection resilient spaces for all.

Stay Well Signage is a voluntary signage scheme to support your organisation/business to let staff, customers, service users and visitors know what you are doing to help them stay well. These measures support the infection resilience of all those using the space and wider Scottish society as a whole.

Access the Stay Well Signage website.

Signage to support businesses and organisations

The Signage scheme is for organisations or businesses in the public, private or third sector in Scotland that manage a building, venue, space or delivers a service, with staff, customers, service users and visitors.

There are no COVID-19 rules or restrictions in Scotland. At this stage of the pandemic we are now living with COVID-19 as a respiratory infection. Respiratory infections including COVID-19 can spread more in indoor spaces, so it’s important to continue doing the things that help keep us all well.

The Signage scheme allows you to display the protective measures in place in your space. It aims to support organisations and businesses to establish and embed long-term adaptations which will build infection resilient spaces around Scotland.

You can create, download and print tailored signs to display in your public spaces as posters and/or highlight on your website and social media channels to staff, customers, service users and visitors. We will provide you with a handy toolkit for online use.

How to take part

Your organisation or business can take part in the scheme in 3 easy steps:

  1. Risk assess your spaces
  2. Complete the self-assessment questionnaire to select protective measures
  3. Download, print and display signs in public spaces and/or online

Step 1. Risk assess your premises

To help keep us all well, we strongly recommend that organisations and businesses continue to risk assess their premises for respiratory infections including COVID-19 to identify the most suitable protective measures for your spaces. This includes measures like enhanced cleaning and maximising ventilation. By doing so, we can lessen the ongoing risk posed by respiratory infections. 

Find out more about carrying out a risk assessment.

Step 2. Complete the self-assessment questionnaire to select your protective measures

You will fill out a short self-assessment questionnaire, selecting the measures you commit to having in place in your organisation or business. This will be used to generate tailored digital signs for printing as posters or use online.

The Stay Well Signage consists of three posters. A covering poster displaying your organisation’s participation in the scheme, a poster containing a list of the specific measures you have committed to having in place through the self-assessment questionnaire, and a final poster using icons to display the measures you have in place.

You can access the self-assessment questionnaire at: Stay Well Signage. Example signage can also be found on the Stay Well Signage website.

Step 3: Download, print off and display signs in public space and/or online

You will be able to download the digital PDF posters directly from the website or from the registration email. You can then print the signs as posters and display these prominently in your buildings, venues and spaces, so that all your staff, customers, service users or visitors will be able to see them. We will provide you with a handy toolkit for promotion of your participation in the scheme on your website and social media channels.

A printing service is also available and is provided by the Scottish Government print contractor APS. Your organisation will not incur any costs from using the service. Further information on the printing service can be found at: Stay Well Signage (staywellsignage.co.uk).

If you already have safety signs in place in your spaces, please consider whether it is appropriate to replace these with new Stay Well signage or use both. Please ensure that any Stay Well Signage reflects the protective measures you have in place now. Please visit Coronavirus (COVID-19) in Scotland and Respiratory infections including Coronavirus (COVID-19): staying well and protecting others for the latest advice on respiratory infections including Covid-19.

You should review the protective measures you have in place regularly. If you make any changes to these, you should complete a new self-assessment and download and print/request new signs as necessary.

Compliance

The scheme is entirely voluntary and self-assessed.

How the scheme will be evaluated

The scheme was first launched as the COVID Sense Signage Pilot in May 2022 and ran until September 2022, when participants were asked to fill out an evaluation questionnaire. The pilot remained open to existing participants and organisations and businesses were still able to register and participate. The evaluation exercise informed development to make improvements and led to rebranding as the Stay Well Signage scheme.

We will continue to monitor the scheme and a full evaluation of the Signage scheme will commence in spring/summer 2023. This will help us understand the impact of the scheme and how we can make further improvements and consider longer term use. The scheme will remain open throughout the evaluation and has been renamed Stay Well Signage in the interim to support longevity as we move out of Winter.

Contact

If you have any queries in relation to your participation in the pilot, please contact: staywellsignage@gov.scot

Contact

Email: DLECONPSWT@gov.scot

First published
23 December 2021
Last updated
21 November 2023 - show all updates

  1. Updated 'people' section in risk assessment chapter.

  2. Updated the summary.

  3. Updates to all pages.

  4. Updates to Stay Well Signage.

  5. Updates to Stay Well Signage.

  6. Updated title, Stay Well Signage and ventilation chapters.

  7. Made minor changes to bullet points, added a link to eligibility and updates advice on vaccination and testing.

  8. Minor updates to Stay Well signage.

  9. Updated Fair Work due to closure of Self-Isolation Support Grant.

  10. Covid signage scheme content amended to reflect Stay Well This Winter signage.

  11. Self-isolation Support Grant closing date information added.

  12. Ventilation section updated to link to new guidance.

  13. Vaccination and testing page updated to reflect latest position.

  14. Updated Signage scheme.

  15. Updated More information and business support.

  16. Updates to Vaccination and testing.

  17. Updates to Hybrid working.

  18. Covid Signage Scheme information added.

  19. Changes to Fair Work in light of Highest Risk List ending.

  20. Minor text updates to Risk Assessment and Fair Work.

  21. Text re highest risk list added to Fair Work section.

  22. Minor updates to Overview, Risk assessment, Hybrid working and Fair Work.

  23. Minor textual changes to all sections except ventilation and hybrid working to reflect latest advice. Risk assessment document updated. Unpublished manufacturing sector checklist.

  24. Guide restructured and renamed to take account of latest guidance. Was previously "safer businesses and workplaces". Includes new sections on ventilation and fair work.

  25. Updated Laboratories and research facilities: operational checklist.

  26. Face coverings information updated.

  27. Face coverings content changed to include hospitality information and other minor changes made. Added PDF of Public health risk assessment tool for businesses - March 21 2020

  28. Updated following sections to reflect latest position: overview, face coverings, risk assessment, hybrid working, vaccination and testing, more information. Added new section on managing transmission risk. Other sections archived.

  29. Updated Employer and employee responsibilities, Precautionary measures, Sector-specific measures, Hybrid working, Test and Protect and self-isolation and Risk assessment.

  30. Following sections updated to reflect latest position: Overview, Employer responsibilities, Precautionary measures, sector-specific measures, enforcement and related information.travel and transport, hybrid working, Test and Protect,

  31. Changes to Overview, Employer and employee responsibilities, Precautionary measures, Sector-specific measures, Hybrid working, Test and Protect: self-isolation, Vaccination and workplace testing and Travel and transport. Removed Where we are now.

  32. Updated Manufacturing sector: operational checklist.

  33. Updated Retail/shops: operational checklist.

  34. Updated to reflect current situation.

  35. Retail checklist updated.

  36. Updated to reflect changes to restrictions and guidance from 24 January.

  37. Updated Manufacturing sector: operational checklist.

  38. Updated to reflect changes from 17 January 2022.

  39. Manufacturing checklist updated to correct typo.

  40. Care home workers/social care workers section updated to reflect changes in self-isolation effective from 6/01/2022.

  41. Sector specific references to bingos and casinos amended to reflect latest position.

  42. References to festive season arrangements removed.

  43. Minor updates to 'Where we are now' and 'Sector specific meansures'

  44. Added updated operational checklist

  45. Updated retail/shops operational checklist.

  46. Updated to reflect changes coming into force on 26/27 December

  47. Updated retail/shops: operational checklist.

  48. Minor changes to reflect latest situation.

  49. Updated sector specific page to cover close contact services.

  50. Updated to reflect requirements around protection measures and home working.

  51. Updated to reflect current situation.

  52. Minor update.

  53. Various updates to reflect latest situation.

  54. Minor updates.

  55. Minor updates to reflect changes to vaccine certification scheme.

  56. Update to vaccination and workplace testing and further minor updates to employer and employee responsibilities and related information.

  57. All sections updated.

  58. All sections updated to reflect the latest position.

  59. Related information page updated.

  60. Added information about Covid certification scheme to the chapter on vaccination.

  61. Minor textual changes made to reflect introduction of certification scheme.

  62. Updates to examples in face coverings section.

  63. Added checklist for retail/shops in the supporting documents.

  64. Added checklist for laboratories and research facilities in the supporting documents.

  65. Changes to Face coverings and Precautionary measures.

  66. Updated title of supporting document to manufacturing sector: operational checklist.

  67. Face coverings page updated.

  68. Textual amend to Precautionary measures

  69. Minor changes throughout to update tense to reflect current situation.

  70. Travel and transport information updated.

  71. Changes to Test and Protect and self-isolation in line with self-isolation policy changes.

  72. Overview updated to reflect current situation.

  73. Removed General guidance for safer workplaces – checklist - 3 June 2021 from supporting documents

  74. Added link to guidance on individual occupational risk assessment on Risk assessments page.

  75. Advanced manufacturing checklist added.

  76. Related information page updated with links to sector guidance.

  77. Changes to Test and Protect and self isolation

  78. Updated to reflect changes as Scotland moves beyond level 0 of the levels system.

  79. All pages updated to reflect latest position - particularly change in physical distancing requirements from 2 metres to 1 metre.

  80. Distribution and site visitors page updated.

  81. Training and compliance page updated

  82. COVID-19 risk assessment page updated.

  83. Dealing with emergencies section in operational guide page updated.

  84. Updated to reflect latest situation.

  85. Information re inbound and outbound goods on deliveries page and overview pages updated.

  86. Information re inbound and outbound goods updated on deliveries section.

  87. Updated to include information on workplace testing in workforce planning page.

  88. Updated to reflect latest situation.

  89. Updated the work in other peoples' homes chapter.

  90. Workforce planning and support page updated.

  91. Updated to reflect latest situation.

  92. Door-to-door services section updated to reflect the latest guidance.

  93. Overview and where we are now page updated to reflect latest position and remove redundant information.

  94. Added new section on work cohorts "work bubbles"

  95. Update to face coverings section in operational guide.

  96. Updated information on vaccination and door-to-door services

  97. Added information on vaccination to workforce planning and support section.

  98. Overview and where we are now sections updated to reflect latest position.

  99. Shielding information updated.

  100. Coming to work and leaving work and Inbound and outbound goods information updated.

  101. Physical distancing information updated.

  102. Overview page updated to reflect latest position.

  103. Updates to individual risk assessments for the workplace and working in people's homes FAQ.

  104. Update to work in other people's homes FAQ page.

  105. Overview page updated to reflect latest position.

  106. Update to Work in Other Peoples’ Homes FAQ

  107. Amendments made to Overview, Where we are now, Training and Compliance and Operational guide pages to reflect latest position.

  108. Amendments made to FAQ on working in other peoples' homes to reflect latest position.

  109. Minor updates made to various sections to take account of latest situation.

  110. Updated work in other peoples' homes FAQ to include updated advice on door to door services

  111. New section added on door-to-door services.

  112. Festive guidance - easy read version added.

  113. Update to workforce planning and support page to reflect change in self-isolation period.

  114. Workforce planning and support page updated to reflect change in self-isolation period from 14 days to 10 days.

  115. Festive workplace guidance added - see attachment.

  116. Update to Work in Other Peoples’ Homes FAQ.

  117. Update to Work in Other Peoples’ Homes FAQ

  118. Updated to reflect new protection levels

  119. Minor changes made to where we are now, workforce planning and support and operational guide pages to reflect latest developments including changes to face mask recommendations.

  120. Update to workforce planning and support and operational guide and checklist sections

  121. Update to temperature checks information in operational guide section.

  122. Updates to workforce planning and operational guide to add information about temperature checking and the contact tracing app

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