Deposit return scheme: gateway review report - March 2023
Evidence-based snapshot of the status of the Deposit and Return Scheme (DRS) for Scotland programme carried out by an independent review team in March 2023.
2.0 Summary of Report Recommendations
A summary of the report recommendations are as follows:
| Ref. No. | Report sectionW | Recommendation | Status | Aligned with SG PPM Principle | Aligned with profession |
|---|---|---|---|---|---|
| 1. | 7.2 | The SRO should most urgently re-assess and implement alternative governance options to provide much more rigorous control of the whole DRS Programme in both the immediate and longer term. | C. | Roles and Responsibilities | Policy |
| 2. | 7.3 | The SRO should most urgently evaluate delivery options and whilst recognising that all options carry significant risk, gain ministerial support for a clear decision. | C. | Planning | Project Delivery |
| 3. | 7.3 | In collaboration with all Programme stakeholders, the SRO should define an initial whole system MVP and subsequent delivery phases, confirming agreed vision, scope, a set of go live success criteria for all parties, and critical path with dependency mapping for all participants. | C. | Planning | Project Delivery |
| 4. | 7.5 | The SRO should request that an assessment should be made of the resilience of workplans, timetables, capacity and capability to deliver (without undue risk) a very challenging series of requirements. Particular attention should be paid to identifying single points of failure and ensuring these vulnerabilities are managed. | E. | Planning | Project Delivery |
| 5. | 7.5 | The SRO should request that a comprehensive design, documentation and testing plan of financial flows is prepared involving all affected parties with clear accountability and timescales. | E. | Planning | Finance |
| 6. | 7.7 | The SRO should confirm the scale and scope of the regulatory task, (aligned with SG/SEPA's tolerance for noncompliance) and including an assessment of resource need and ensure it is appropriately funded if there is a shortfall in registration revenue. | E. | Planning | Operations |
| 7 | 7.7 | The SRO should urgently review the Exemption process and make improvements to its efficiency, practicality and resourcing. | C | Planning | Operations |
| 8 | 7.8 | In-line with a significant review of Programme governance, and flowing from this, the SRO should review and agree the full governance, leadership and scope of communications activities across parties. | C | Stakeholders | Communicati ons |
| 9 | 7.8 | The SRO should vigorously pursue a significantly more proactive communications strategy and actions to drive the societal change, and gain cohesion across the whole society stakeholder groups. | C | Stakeholders | Communications |
Each recommendation has been given Critical, Essential or Recommended status. The definition of each status is as follows:
Critical (Do Now) – To increase the likelihood of a successful outcome it is of the greatest importance that the project should take action immediately.
Essential (Do By) – To increase the likelihood of a successful outcome the project should take action in the near future.
Recommended – The Project should benefit from the uptake of this recommendation.
Each recommendation has been aligned with one of the SG's PPM Principles and the SG Head of Profession.
Annex A lists the principles.
Action Plan - You must within three weeks of the final report provide your intended actions for addressing each recommendation. You should then share it with the relevant SG`s Accountable Officer and copy it to the SG`s Portfolio, Programme and Project Assurance Hub (PPPA). Thereafter, you are responsible for implementing the actions in response to the recommendations. If the review has identified serious deficiencies or difficulties (including probable failure to meet the planned budget) within the programme the Accountable Officer should inform the relevant Minister/s.
Contact
Email: DRSHub@gov.scot
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