Details of multi-functional devices and photocopiers in Scottish Government: FOI release

Information requested

Details of your current contract covering reprographics/print arrangements as follows:

• Number of MFDs (Multi-functional devices) & photocopiers at the Scottish Government
• Name of incumbent
• Start/end date of contract. If this is a call off arrangement, please advise when you expect to revisit the marketplace
• Details of any extension options
• Number of regular/desktop printers (in addition to above)
• Is there a support contract on above, if yes state start/end date?
• Do you have a Print Room?
• If yes, name of supplier, number of devices and start/end date of contract, also details of any extension options
• Finally, please provide a full list of all government departments/agencies who use this arrangement

Response

I enclose a copy of the information you requested responding to each of your points in order.

The answer to your question is below:

• Number of MFDs (Multi-functional devices) & photocopiers at the Scottish Government - 325 MFD’s plus 14 Desktop MFD’s
• Name of incumbent - Ricoh UK Ltd
• Start/end date of contract. - Devices were purchased from Ricoh under the Managed Print Solutions framework (SP-21-046, https://www.gov.scot/publications/procurement-managedprint- solutions-framework/) or its predecessor framework. The current framework commenced 22nd August 2022 and runs until 21st August 2024.
• Details of any extension options – The Managed Print Solutions framework (SP-21-046) has the option to be extended for 2 x 12-month periods.
• Number of regular/desktop printers (in addition to above) – 55 Printers
• Is there a support contract on above, if yes state start/end date? - The Managed Print Solutions framework (SP-21-046) commenced 22nd August 2022 and runs until 21st August 2024, and provides for the delivery of maintenance and support services.
• Do you have a Print Room? – No
• If yes, name of supplier, number of devices and start/end date of contract, also details of any extension options – n/a
• Finally, please provide a full list of all government departments/agencies who use this arrangement – a full list of Scottish Government Directorates that are eligible to call off from the Managed Print Solutions framework can be found at the following link https://www.gov.scot/about/how-government-isrun/ directorates/

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.