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Publication - Research and analysis

Early Adopter Communities: Evaluability Assessment

Published
24 October 2024
From
Director-General Education and Justice
Directorate
Children and Families Directorate
Topic
Children and families
ISBN
9781836016441

This report presents the findings of an evaluability assessment for the school age childcare Early Adopter Communities. This includes considerations and recommendations for process, impact, and economic evaluations.

View supporting documents Supporting documents

Appendix D: Overview of monitoring data currently collected

Table D.1: Overview of monitoring key data collected in Clackmannanshire EAC
Type of data What data EAC collects How it’s collected When it’s collected
Family data
  • Contact details
  • Child poverty target groups
  • Income
  • Employment status
  • Free School Meals (FSM)
  • Scottish Index of Multiple Deprivation (SIMD)
  • School attendance, additional support needs (ASN), and care experience

Applications administered by different services (not all services use a formal application form, but share eligibility information with EAC)

Data gaps backfilled using family feedback forms.

Contact details at application

Forms capturing income, employment, and other measures collected every six months. All families surveyed at same time so there is no consistent baseline for all families. This data is anonymous.

School attendance, FSM, SIMD, ASN, and care experience data accessed via the education database.
Engagement and reach data Design
  • No. parents taking part in development of parent charter
 Counted during activity As part of feedback/review process timing not defined yet.
Reach
  • Number of families receiving support, including breakdown by service
  • Referrals to EAC services not currently possible to record
 Collated from providers’ registers Every three months
Delivery
  • Attendance overall (can be broken down into family types)
  • No. hours of EAC provision provided

Hours provided agreed as part of service-level agreements.

Service providers record attendance data as part of delivery.

 Collected quarterly
Feedback data General feedback on what families like/dislike about provision and what would improve it.

Feedback forms (disaggregated by service) via a link to an online form

Surveys and focus groups with children

 Every six months
Table D.2: Overview of key monitoring data collected in Dundee EAC
Type of data What data EAC collects How it’s collected When it’s collected
Family data
  • Contact details
  • Child date of birth
  • Child poverty target groups
  • Income (above or below £26k)
  • Other data to inform delivery (e.g. days required)
 Families provide information via an application form provided directly to the EAC team At first application, then reviewed every 6 months (or revised if families declare a change in circumstances)
Engagement and reach data Design
  • No. responses to parent scoping surveys
  • No. children contributing to service co-design (writing wish lists)
 Scoping surveys conducted at school fair (one time this was collected by children from out of school childcare (OSC)). A recent survey was distributed via Rowantree school “seesaw” app. Children write wish lists during OSC

Scoping surveys conducted once a year (July)

Wish lists: during planning sessions – once at the start of term and once at the end of term
Reach
  • No. EAC applications (including unsuccessful)
  • No. referrals to EAC services (including source)
 Application data recorded by EAC team as applications come in Ongoing - when applications for EAC support are received
Delivery
  • Hours of EAC provision provided
  • Attendance figures for children using EAC services from provider (linked to family data, can be broken down e.g. by child poverty group)
  • Attendance frequency and duration per child
  • No. referrals to family support

Hours provided agreed as part of service-level agreements.

Service provider(s) record attendance data as part of delivery.

Referrals made and recorded by EAC support worker.

Attendance collected daily.

Support referrals made on an ongoing basis and checked at end of each term.
Feedback data Feedback on various aspects of provision, including:
  • Activities
  • Snacks

Forms filled in by parents.

Children’s meetings.

Surveys conducted before and after each term.

Children’s meetings conducted prior to the end of term/holidays, once a month if time.
Table D.3: Overview of key monitoring data collected in Glasgow EAC
Type of data What data EAC collects How it’s collected When it’s collected
Family data
  • Contact details
  • Child date of birth
  • Child poverty target groups
  • Kinship care status
  • Relevant benefits received (to inform eligibility)[2]
 Families (or service managers/referrers) provide information via an application form which is sent via email directly to the EAC team. At application stage (revised if families declare a change in circumstances)
Engagement and reach data Design
  • No monitoring data collected around scoping or co-design).
 Not applicable (N/A) N/A
Reach
  • Number of EAC applications (including unsuccessful)
  • Do not receive direct referrals, so not recorded
 Application data recorded by EAC team as applications come in When applications for EAC support are received
Delivery
  • Hours of EAC provision provided
  • Attendance figures for children supported by EAC funding at each provider (toplines only)
  • Capacity of providers each week (to work out % supported by EAC funding)
  • No. referrals to family support not recorded as not a current focus of provision.

Hours provided agreed as part of service-level agreements.

Service providers record attendance data as part of delivery.

% supported figure worked out using attendance monitoring spreadsheet.

 Attendance data shared with EAC weekly
Feedback data
  • Feedback from families to providers is not currently shared with the EAC.
 N/A (Feedback processes vary by provider) N/A (Feedback processes vary by provider)
Table D.4: Overview of key monitoring data collected in Inverclyde EAC
Type of data What data EAC collects How it’s collected When it’s collected
Family data
  • Contact details
  • Employment status
  • Income[3] and receipt of Universal Credit
  • Child poverty target groups
  • Interest in childcare as a career
  • Interest in referral to family support services[4]
  • Other data to inform delivery (e.g. days required)

Information collected via an application form[5] provided directly to the EAC team, and in follow-up phone conversation with families.

Childcare provider collects information during service registration process.

 At application stage, then reviewed at the start of each term (and revised ad hoc if families declare a change in circumstances).
Engagement and reach data Design
  • While some data on scoping/co-design could be pulled together, it is not currently collected.
 N/A N/A
Reach
  • No. EAC applications (unsuccessful applications available but not actively recorded)
  • Do not receive direct referrals, so not recorded
 Application data recorded by EAC team as applications come in (via Microsoft forms). Ongoing - when applications for EAC support are received.
Delivery
  • Hours of EAC provision provided
  • Attendance figures for children using EAC services from provider (linked to family data, can be broken down by child poverty group)
  • Attendance frequency and duration per child
  • No. referrals to family support

Hours provided agreed as part of service-level agreements.

Service provider(s) record attendance data as part of delivery.

Key workers count referrals made.

Attendance inputted quarterly into Excel.

Family support referrals counted on an ongoing basis, when referred.
Feedback data Feedback on various aspects of provision, including accessibility, flexibility, improvements and more. Information collected via an online feedback questionnaire. Frequency of questionnaire varies.

Contact

Email: socialresearch@gov.scot

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