Staff data: privacy notice for staff

How the data is collected and stored

ScotXed (within the Scottish Government) will securely transfer the data held about you from SEEMiS, local authority systems or other public body’s systems using secure transfer software and processes for collecting and validating data.

The transferring of individual level data between schools, local authorities and other public bodies with the Scottish Government uses ProcXed, a secure software for collecting and validating data.  Some data about you could be transferred directly from other public bodies using secure transfer systems.  The storage of this data within Scottish Government, is managed effectively by the ScotXed Unit (within the Scottish Government).

Why this data is needed about you

The individual data about you is collected by the Scottish Government’s Education Analytical Services for statistical and research purposes only for the performance of a task carried out for reasons of public interest.

Protection of individuals

The Scottish Government will not publish or make publicly available any information that allows you to be identified, nor will data about you be used by Scottish Government to take any direct actions on you as a result of the information it holds about you.

Requirements of others

Schools, local authorities and other public bodies who originally collected the data from you are required to provide privacy notices to you to explain how your personal data will be collected and used, and who it will be shared with.

Retention of data

Data held about you within the Scottish Government is managed effectively by secure systems on secure servers and is exploited as a valuable corporate resource, subject to confidentiality restraints.

The personal data we hold about you will be stored for longer periods as the data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes and is subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals.