European Structural and Investment Funds: document retention guidance

Introduction

An important aspect of the 2014–2020 European Structural Fund Programmes is the responsibility of beneficiaries to ensure the retention of all appropriate project records and documentation within both the Strategic Intervention and associated Operations. This is necessary in order to fully evidence outcomes and/or demonstrate a clear and transparent audit and procurement trail.

Beneficiaries must ensure that robust systems and controls are in place to maintain and monitor access to documentation throughout the retention period. All documents (including any electronic information) must be readily accessible to requests from Managing Authority, European Commission, etc.

The attached document outlines the relevant Document Retention requirements to comply with Article 140 of EU Regulation 1303/2013. It is the responsibility of beneficiaries to comply with the guidance, as well as ensuring compliance with all relevant General Data Protection Regulations. It also confirms the Document Retention Dates for the 2000-2020 European Structural Fund Programmes.