Junior doctors - 48-hour maximum working week (without averaging): expert working group report

Appendix 4: NES Junior Doctor rota Educational Approval Checklist, 2019

NES Rota Approval Checklist - Scotland Deanery

Specialty:

Location:

Grade:

Number of Doctors on Rota (WTE):

Start Date for Rota:

Please tick the appropriate box for each of the following items and attach the rota template and an example of a model roster. Please also attach

• Additional information if any answer is NO to explain what measures are being taken by the department to address concerns.
• Recent rota monitoring report

1. Has the rota been approved by the FPT/TPD/departmental educational lead as adequate to meet curricular and training requirements (i.e. able to attend clinics, theatre, ward sessions, formal teaching, time for QI, etc)

Yes / No

2. The duration of all rotations between sites are at least 2-months (specialty trainees) or at least 1-month (foundation trainees – GMC recommendation)

Yes / No

3. Confirmation that for all trainees on the rota, the maximum percentage of out of hours working (OOH) is 45% (40% for IST) to ensure sufficient access to educational opportunities (exception Emergency Medicine)

Yes / No

4. All Scottish Government Requirements compliance

• Post night shifts rest period is at least 46 hours following the final shift in any period of night shift working
• No periods of 7 night shifts ina row (ideal maximum is 4 consecutive night shifts)
• Maximum of 7 days or shifts

Yes / No

5. Has time for handover between each shift been included in the rota

Yes / No

6. Has the proposed rota design been discussed with trainees currently on the old rota, and their views were taken onboard?

Yes / No

7. Formal teaching sessions are included on the rota template/model roster for all grades involved in the rota (if not, please provide a description of timing of the formal teaching sessions as an attachment)

Yes / No

*(OOH is defined as any shifts between 19:00 and 07:00 during weekdays and any shift on Saturday and Sunday)

Name and signature of Trainee Representative

Date

Name and signature of F/TPD/ Departmental educational lead

Date

Name and signature of Consultant Rota Lead for Specialty/Department

Date

Name and signature of Doctors in Training Monitoring Team Leader

Date

Please attach

• The rota template and an example of a model roster
• Attachments required if the answer is NO on Rota Checklist
• Recent rota monitoring report