Community Justice Scotland multi-functional devices: FOI release

Information requested

Information relating to Community Justice Scotland (CJS) contracts for the provision of multi-functional devices (MFDs). The information you are seeking is, as follows:

1. How many contracts for MFDs do Community Justice Scotland have and what is the award value for each?

2. When do these contracts expire and do they have any extensions?

3. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?

3. What Print Management Software solution do you and/or Community Justice Scotland use?

4. What document management solution do you use?

5. What framework was used to procure this contract for MFD(s) at Community Justice Scotland?

6. Any documentation you can provide me with, e.g. the order form?

7. What department is managing the contract and who is the decision-maker?

8. What is the annual cost?

9. When is the renewal date?

Response

Question one: How many contracts for MFDs do Community Justice Scotland have and what is the award value for each?

Scottish Government response to Question One: Community Justice Scotland entered into a Shared Services agreement with the Scottish Government when it was first established in 2017. We understand this included the printing services relating to one multi functional Ricoh device. We do not know if this has since changed as the ongoing handling of this procurement is a matter for Community Justice Scotland and Ricoh.

2nd Question three: What Print Management Software solution do you and/or Community Justice Scotland use?

Scottish Government response to the 2nd Question three: If Secure Printing is utilised via Ricoh, we understand the software solution utilised is Kofax ControlSuite,

Question five: What framework was used to procure this contract for MFD(s) at Community Justice Scotland?

Scottish Government response to Question five: Goods/services are procured using Scottish Procurement’s Managed Print Solutions framework.

Question seven: What department is managing the contract and who is the decision-maker?

Scottish Government response to Question seven: The ongoing management of the procurement of printing facilities is a matter for Community Justice Scotland and Ricoh. For Community Justice Scotland the decision maker would ultimately be its Chief Executive. 

[Some/Most/All]* of the information you have requested is available from .Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you. If, however, you do not have internet access to obtain this information from the website(s) listed, then please contact me again and I will send you a paper copy.

Question six: Any documentation you can provide me with, e.g. the order form?

Scottish Government response to Question six: The Standard Terms of Supply Order Form for the Managed Print Solutions framework is available at Annex A of Schedule 3 of the Framework Terms and Conditions which can be found at the following link: Procurement - managed print solutions framework: guidance - gov.scot (www.gov.scot). The full Standard Terms Of Supply can be found at Schedule 5 of the Framework Terms and Conditions.

While our aim is to provide information whenever possible, in this instance the Scottish Government does not have some of the information you have requested. However, you may wish to contact Community Justice Scotland via their central mailbox (info@communityjustice.scot) who should be able to help you. The reasons why we don’t have the information are explained in the accompanying Annex to this letter.

We appreciate that you have already been in touch with Community Justice Scotland but advise you to contact them again on this matter via their central mailbox (info@communityjustice.scot) as they should be able to provide the remainder of the information you are seeking.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.

FOI 202400411797 - information released - Annex A

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