Correspondence regarding the proposed withdrawal of Royal Mail postal rail services: FOI release

Information requested

‘Any correspondence between ministers and other parties regarding the proposed withdrawal of Royal Mail postal rail services’.

Upon clarification, you confirmed that we were looking to receive: ‘all correspondence to/from ministers, including with officials (…) since January 2024’.

Response

Please find attached to this letter annex A which contains the material requested.

Whilst we aim to provide the information wherever possible, some of the information in the attached annex has been redacted in line with the following FOISA exemptions:

Section 30(b)(i) - Substantial inhibition to free and frank provision of advice

An exemption under section 30(b)(i) of FOISA (free and frank provision of advice) applies to some of the information requested. This exemption applies because disclosure would, or would be likely to, inhibit substantially the free and frank exchange of advice between officials and Ministers. This exemption recognises the need for officials to have a private space within which to exchange free and frank advice with Scottish Ministers. Disclosing the content of free and frank exchange of advice would inhibit the exchange of advice in future between officials and Ministers.

This exemption is subject to the ‘public interest test’. Therefore, taking account of all the circumstances of this case, we have considered if the public interest in disclosing the information outweighs the public interest in applying the exemption. We have found that, on balance, the public interest lies in favour of upholding the exemption. We recognise there is a public interest in disclosing information as part of open, transparent and accountable government, and to inform public debate. However, there is a greater public interest in allowing a private space within which officials and Ministers can exchange full and frank advice, as part of the process of exploring and refining the Government’s decision making process. This private space is essential to enable all options to be properly considered, based on the best available advice, so that good quality decisions can be taken. Disclosure is likely to undermine the full and frank discussion of issues between officials and Ministers, which in turn, will undermine the quality of the decision making process, which would not be in the public interest.

Section 38(1)(b) – Personal data of a third party

An exemption under section 38(1)(b) of FOISA (personal information) applies to some of the information requested because it is personal data of a third party, i.e. names and contact details of individuals, and disclosing it would contravene the data protection principles in Article 5(1) of the General Data Protection Regulation and in section 34(1) of the Data Protection Act 2018. This exemption is not subject to the ‘public interest test’, so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exemption.

Please note, information that has been redacted has been clearly marked with the relevant exemption i.e. (s.30)(b)(i). The remaining information that has been redacted is that which falls into the exemption of section 38(1)(b) – third party personal data.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at https://www.gov.scot/foi-responses.

FOI 202400428906 - Information Released - Annex A

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