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Publication - FOI/EIR release

Scottish Government employment policies covering multiple areas: FOI release

Published
31 January 2025
Directorate
People Directorate
Topic
Public sector, Work and skills
FOI reference
FOI/202500446732
Date received
6 January 2025
Date responded
24 January 2025

Information request and response under the Freedom of Information (Scotland) Act 2002.

Information requested

The central Scottish Government's employment policies for the following:

  • Disciplinary and or Conduct
  • Grievance
  • Absence
  • Performance/Capability (any other employee relations policy)
  • Time Off (or similar) including Compassionate leave and any other time off related policy.
  • Travel and Expenses
  • Casual Worker
  • Flexitime
  • Flexible Working

Response

As per your request please see below the list and document numbers of the following Scottish Government (SG) employment policies covering the requested policy topic areas. These documents are attached to this response.

Topic Area

Document Number

Policy Name

Disciplinary and or Conduct

1

Policy document – Standards of behaviour

2

Policy document - Discipline

Grievance

3

Policy document - Grievance

4

Policy document – Raising a concern under the Civil Service code

Absence

5

Policy document – Attendance Management

Performance/ Capability

6

Policy document – Performance Management – Bands A-C

7

Policy document – Performance Management – SCS

8

Policy document – Probation – Bands A-C

9

Policy document – Probation – SCS

Travel and Expenses

10

Travel & Subsistence Advances

11

Travel & Subsistence Charge Card

Pay Policy & Allowances

12

Allowances

Flexitime

13

Flexible Working Hours (Flexi) Policy

Flexible Working

14

Apply for a flexible working pattern

15

Guidelines for Managers Dealing with Flexible Working Requests

16

Job Sharing

17

Partial Retirement

18

Part Time Working and Compressed Hours

19

Part-year or term-time Working

20

Shift Working and Changes to Working Patterns

21

Working Longer Hours

Time Off/Absence

22

Public Transport Disruption – emergency arrangements

23

Annual Leave – a guide for Managers

24

Annual Leave Entitlement

25

Annual Leave for Flexible or Non-standard Working

26

Annual Leave when Leaving the Scottish Government

27

Payment for Untaken Leave

28

Recall to Work During Annual Leave

29

Sickness and Annual Leave

30

Take Annual Leave when Suspended from Duty

31

Adoption Leave

32

Adoption Pay – Statutory and Contractual

33

Returning to Work after Adoption leave

34

Antenatal Care Appointments

35

Returning to Work After Maternity Leave

36

Unpaid Parental Leave

37

Changing to Shared Parental Leave

38

Responding to a Shared Parental Leave Request

39

Shared Parental Leave

40

Share Parental Leave and Keeping in Touch

41

Shared Parental Pay Options

42

Shared Parental Leave Policy

43

Shared Parental Leave Procedure

44

How to: Consider Shared Parental Leave Requests

45

Statutory and Contractual Shared Parental Pay

46

Public and Privilege Holiday Flexibility

47

Public and Privilege Holidays

48

Applying for Special Leave

49

Can I Take Time Off for a Funeral

50

Paid Special Leave

51

Reservists

52

Special Leave – a Guide for Managers

53

Study Leave

54

Unpaid Special Leave

Some of the information you have requested is available from either the SG or the UK Government’s Cabinet Office website. Under section 25(1) of FOISA, we do not have to give you information which is already reasonably accessible to you. If, however, you do not have internet access to obtain this information from the websites listed, then please contact me again and I will send you a paper copy.

The following employment policies have previously been published as part of past FOI requests to the Scottish Government and we have provided links to these documents.

Policy Documents submitted as part of previous FOI requests:

Policy Area

Policy Name

Previously Submitted FOI Number

Flexible Working

Working from home

202400440288

Hybrid Working Terms and Conditions

202400440288

 

 

Hybrid Working

202400440288

Time Off/Absence

Bereavement Leave Policy

202400432133

Flexible Working

Career Break Policy

202400432133

Time Off/Absence

Volunteering Policy

202400432133

Travel and Expenses

Travel & Subsistence Rules

202400422166

Travel and Expenses

Expense Type Limits

202400422166

Time Off/Absence

Maternity Leave Policy

202400432133

Time Off/Absence

Maternity Pay Policy

202400432133

Time Off/Absence

Paternity Leave Policy

202400432133

Policy Documents available from the Cabinet Office:

Policy Area

Policy Name

Where the document can be found

Performance/Capability

 Poor performance policy
(Senior Civil Service)		 https://www.gov.uk/government/publications/seniorcivil-
service-performance-management.

An exemption under section 38 (1) (b) of FOISA applies to some of the information you have requested. This is because some of the policy documents requested contain personal information (names) of Scottish Government officials and these have therefore been redacted when providing the documents to you to comply with our responsibilities under data protection law. This exemption is not subject to the 'public interest test', so we are not required to consider if the public interest in disclosing the information outweighs the public interest in applying the exemption.

Therefore, the following documents have been partially released:

Policy Area

Policy Name

Disciplinary and or Conduct

Policy document – Standards of behaviour

Grievance

Policy document – Raising a concern under the Civil Service code

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at https://www.gov.scot/foi-responses.

FOI 202500446732 - Information released - Annex
File type
PDF
File size
5.0 MB

Contact

Please quote the FOI reference
Central Correspondence Unit
Email: contactus@gov.scot
Phone: 0300 244 4000

The Scottish Government
St Andrew's House
Regent Road
Edinburgh
EH1 3DG

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