Monday.com project management software usage: FOI release

Information requested

• If any team, departments or divisions in the Scottish Government are using Monday.com or any other project management software.
• Any and all correspondence from members of Scottish Government staff regarding the use of Monday.Com or any other project management software.
• What data sharing arrangements are in place for the use of Monday.com or any other project management software.
• How many members of staff are using Monday.com or any other project management software.
• Whether time sheets or any other HR related process are being drawn on from Monday.com or any other project management software.
• What security assessment has been undertaken for the use of Monday.com or any other project - management software.
• Whether the data stored on Monday.com or any other project management software is subject to FOI law.

Response

I enclose a copy of some of the information you requested.

While our aim is to provide information whenever possible, in this instance the costs of locating, retrieving and providing the information requested would exceed the upper cost limit of £600. The reason for this is that to locate and retrieve that information we would need to conduct a search of all of the records of the Scottish Government. Under Section 12 of FOISA public authorities are not required to comply with a request for information if the authority estimates that the cost of complying would exceed the upper cost limit, which is currently set at £600 by Regulations made under section 12.

I enclose a copy of some available information you requested.

• If any team, departments or divisions in the Scottish Government are using Monday.com or any other project management software.

Information the use of Monday.com or other project management tools are not held centrally.

The list below outlines what is available via the service catalogue

• Microsoft Project Standard
• Microsoft Project Professional
• MindGenius
• ProjectWise Client
• Timeline Maker Pro
• Smart Meeting Pro
• Planview MS Project Add-In

Individual business areas may use alternative SAAS products, however there is no data held centrally and does not identified by organisations or departments.

• Any and all correspondence from members of Scottish Government staff regarding the use of Monday.Com or any other project management software.

Obtaining this information would breach the upper cost limit.

• What data sharing arrangements are in place for the use of Monday.com or any other project management software.

This information is not held centrally.

• How many members of staff are using Monday.com or any other project management software.

Obtaining this information would breach the upper cost limit.

• Whether time sheets or any other HR related process are being drawn on from Monday.com or any other project management software.

This information is not held centrally.

• What security assessment has been undertaken for the use of Monday.com or any other project - management software.

The DPIA (Data Protection Impact Assessment) are carried out as standard practice when implementing software within SG.

SG has a policy for using cloud/SaaS products.

• Whether the data stored on Monday.com or any other project management software is subject to FOI law.

All Official data is subject to FOI law.

You may, however, wish to consider reducing the scope of your request in order that the costs can be brought below £600. For example, you could specify the subject matter(s) of the Scottish Government you are interested in or restrict your request to a specific business area of the Scottish Government, as this would allow us to limit the searches that would require to be conducted. You may also find it helpful to look at the Scottish Information Commissioner's 'Tips for requesting information under FOI and the EIRs' on his website at: http://www.itspublicknowledge.info/YourRights/Tipsforrequesters.aspx.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at https://www.gov.scot/foi-responses.