Information Governance Records Management Guidance Note No 9: Transportation of Manual Records

Key Points for Action by NHS Boards

1. A dated documented records management policy approved by the NHS Board or its delegated committee is in place. This has been written/reviewed within the last three years. It makes reference to procedures for the transportation of manual records containing business or personal identifiable information.

2. Staff are provided with training in storage, transportation and transfer of health records and other personal or other sensitive data securely and effectively in accordance with the NHS Scotland Information Governance Competency Framework.

3.NHS Board policies and procedures document approved procedures for packaging, applying privacy marking, tracking and transporting manual records containing business or personal identifiable information.