Low Carbon Infrastructure Transition Programme Board: terms of reference

Aim

The remit of the Programme Board is to bring specific expertise and challenge function to ensure that the Low Carbon Infrastructure Transition Programme (LCITP) programme delivers against its high level objectives and the targets and ambitions as set out within the European Structural Funds Application Process.

Key roles

In order to achieve this, the Programme Board will:

• consider the LCITP Board report, which will be prepared in advance of each meeting and considered in detail at each meeting
• monitor progress outlined in the report towards: levels of project support provided; overall budget oversight, environmental aims (including GHG emissions); balance of support across the three sectors (public, private and communities); and the geographic balance of support across Scotland
• give strategic direction to the LCITP ensuing that it best delivers the aspirations set out within the European Structural Funds Strategic Intervention application for the Operational Programme of 2014 to 2020
• ensure that identified resources required to enable and support the functioning of the programme and associated projects are made available in a timely manner and at the appropriate level of quality and quantity
• consider significant decisions regarding programme resource gaps, which are determined by the Collaborative Project Team to be of strategic importance to the programme's success, will be brought to the Programme Board for attention and agreement where appropriate
• contribute to the formal review process for the LCITP at the three-year review point of European funding, in order to evaluate the likely future direction of the programme and strategic actions necessary in order to establish the model as self-sustaining and robust

Board composition

Board membership will include Programme Assurance Members (Challengers), who will be Executive Members. Each 'Challenger' will be appointed to serve on the board as an executive member for an initial two year period, with the option after this period to extend it for a further two years.

Sector / Role	Name / Organisation
Chairperson	Chris Stark, Director for Energy and Climate Change, Scottish Government
Learning / Programme Assurance Member	Professor Sir Jim McDonald, Principal and Vice Chancellor, University of Strathclyde
Legal / Programme Assurance Member	Kate Turner, Legal Director, Pinsent Masons LLP
Senior Public Sector Director	Barry White, Chief Executive, Scottish Futures Trust
Senior Private Sector Director	Maggie McGinlay, Director of Energy and Low Carbon Technologies, Scottish Enterprise
Senior Community Sector Director	Calum Davidson, Director of Energy and Low Carbon, Highlands & Islands Enterprise
Investment and Cross Sector Director	Sue Kearns, Acting Deputy Director for Energy Deployment Division, Scottish Government,
Programme Senior Responsible Officer	Anna Kynaston, LCITP Programme Director, Scottish Government
Programme Manager	(To be confirmed) LCITP, Scottish Government

The board has the option to invite two further assurance members to the board.

Working practices

1. The LCITP programme board will be chaired by Scottish Government Director for Energy and Climate Change, Chris Stark.
2. The secretariat function will be provided by the Scottish Government's LCITP Project Team.
3. The Board will meet at least twice annually.
4. The agenda will be constructed by the Board secretariat in consultation with its members and subject to the agreement of its Chair and Co-Chair. Prior to meetings, all members will be invited to contribute to the agenda.
5. Board meetings will be held in private, however in general, meeting papers, including meeting notes will be made public once they are in final agreed form. Exceptions to this may arise on occasion, with the agreement of the Board Chair. Notwithstanding this approach, the Scottish Government, as with other public sector bodies, remains subject to Freedom of Information legislation, which will apply to all information held about the work of the Board.
6. Members will be entitled to discuss possible changes of policy or practice without implying the approval of their organisations, companies, ministers, etc.
7. Members will not send substitutes, but may ask another member to represent their interests.
8. The Board will not commission work directly, but may make recommendations about how to focus/take forward future work. Where such recommendations are made LCITP will seek to ensure the work is carried out through partner organisations in a manner which meets both their objectives and those of the Board.
9. Delegate authority to the Energy and Climate Change Directorate via the Project Support Team to conduct their LCITP monitoring functions on a day-to-day basis.