Management of Public Health Incidents: Guidance on the Roles and Responsibilities of NHS led Incident Management Teams - October 2011

ANNEX H

Draft agenda for IMT

1. Introduction (Reminder of confidentiality and need for accurate records)

2. Declarations of conflicts or vested interests.

3. Minute of last meeting (if applicable) including review of actions agreed at previous meeting

4. Incident/Outbreak Resume/Update

• General situation statement
• Patient report
• Microbiology/Toxicology report
• Environmental Health report
• Other relevant reports

Risk Assessment

• Need to escalate

• Inform other authorities - Procurator Fiscal

Risk Management/Control Measures

• Patients
• General
• Public Health

7. Care of Patients - Hospital and Community

8. Further Investigation

• Epidemiological
• Environmental
• Toxicological

9. Risk Communication (DISSECT* from HPN Risk communication guidance)

• Agree common data set
• Advice to public (letters, printed materials, media, social networking, websites, helplines etc)
• Advice to professionals (GPs, clinical staff, other NHS Boards, partners)
• Media (print, radio, TV, websites, social networking sites)
• Elected members

10. Obtain contact details of all key personnel within and outwith hours

11. Action list with timescale and allocated responsibility

12. Date and time of next meeting

*DISSECT = Define, Identify, Set, Select, Engage, Choose and Track see page 18 HPN Risk Communication guidance