Model Records Management Plan: consultation

Preface

Model Records Management Plan

To assist Scottish Public Authorities to comply with the Public Records (Scotland) Act 2011

The Keeper of the Records of Scotland (the Keeper) is statutorily obliged under the terms of the Public Records (Scotland) Act 2011 (the Act) to publish a Model Records Management Plan (Model Plan) to assist authorities when preparing their own records management plan (RMP) for submission to the Keeper for agreement as required under the Act.

Section 1 of the Act says,

1 Records management plans:

(1) Every authority to which this Part applies must-

(a) prepare a plan (a "records management plan") setting out proper arrangements for the management of the authority's public records,

(b) submit the plan to the Keeper for agreement, and

(c) ensure that its public records are managed in accordance with the plan as agreed with the Keeper.

(2) An authority's records management plan must-

(a) identify-

(i) the individual who is responsible for management of the authority's public records, and

(ii) (if different) the individual who is responsible for ensuring compliance with the plan, and

(b) include, in particular, provision about-

(i) the procedures to be followed in managing the authority's public records,

(ii) maintaining the security of information contained in the authority's public records, and

(iii) the archiving and destruction or other disposal of the authority's public records.

For more information regarding the Act see: https://www.nrscotland.gov.uk/record-keeping/public-records-scotland-act-2011

For statutory requirements placed on the Keeper, including the preparation of the Model Plan see: https://www.legislation.gov.uk/asp/2011/12/contents