National Marine Plan 2 Steering Group: terms of reference

Roles, responsibilities and termination of the group

Chair

The role of the Chair is:

• to facilitate communication between group members in order to inform the date/time of next meeting and the agenda
• to ensure the group functions properly, to meet the requirements for collecting and collating evidence to support the NMP2 assessment process
• to manage and control the meetings, and act as a facilitator of these discussions and to call out and stop any abusive behaviour
• introduce and explain the background and the purpose of agenda items
• seek approval for amendments to the Terms of Reference

 Secretariat

 The secretariat will be responsible for:

• organising and arranging the meetings, including liaison with the chair
• at least 2 weeks prior to the meeting, the secretariat will aim to circulate an agenda and any relevant papers to group members if relevant
• following steering group meetings, circulate minutes and actions of the meeting to group members
• following meetings circulate documents needed for the written feedback
• final versions of the minutes will be made available for publication on the Scottish Government website. Papers and reports provided for discussion will also be made available on the Scottish Government website, unless otherwise agreed by members during the meeting and recorded in the minutes. Members may redact information