PECOS Gateway: guide for public bodies

Implementing PECOS Gateway

There are two ways in which the Gateway can be set up:

Option 1

• user logs into finance system and 'punches in' to the PECOS Gateway to access catalogues and create requisitions
• once requisition created, user 'punches back' from the Gateway to post requisition in finance system
• approvals are applied within the finance system and the purchase order is then sent from the finance system onto the supplier

Option 2

Supports finance systems with limited capability giving public bodies the ability to access additional reporting functionality that the Gateway offers (available once invoices are complete and fully paid)

• user logs into finance system and 'punches in' to the PECOS Gateway to access catalogues and create requisitions
• once requisition created, user 'punches back' from the Gateway to post requisition in finance system
• a batch requisition import is created back into the Gateway.  Purchase orders can then be transmitted to the supplier from the PECOS Gateway.  Users can also choose to use other PECOS P2P services such as reporting and/or eInvoicing

As part of the implementation process public bodies should review and compare their current finance or P2P system capability against the PECOS Gateway to identify where processes can be improved and efficiencies delivered.

For any public bodies wishing to implement the PECOS Gateway their finance or P2P system must have punch out capability.  They must also be prepared to make and fund the changes required to the integration set up within their finance system.