Procurement - desktop client devices framework: buyer's guide

The benefits for public bodies using the Framework are:

• the award follows a comprehensive tender exercise, under EU public procurement regulations, and provides an easy route to market for contracting organisations
• the Framework has secured a diverse range of products, which offers Scottish public sector organisations choice at market leading prices.  In addition, there is a range of competitively priced upgrades, accessories and services, which complement the core device offering
• the Framework will deliver significant cash savings and environmental benefits, including a reduction in carbon emissions through the inclusion of latest environmental and energy efficiency certification
• the Framework satisfies demand for new and emerging requirements through a process of continuous improvement, throughout the life of the agreement
• the Framework provides one central point for ordering and contact management covering warranty, insurance and general supply enquiries
• the Framework provides a compliant and easy route to market for Public Bodies and one central point of ordering and contract management covering warranty, insurance and general supply enquiries
• the Framework addresses the Scottish Government’s and Scottish public sector organisations’ aspirations with regards to ethical, social, economic, environmental and sustainability issues

Devices

• access to a diverse range of products, which provide Scottish public sector bodies choice at market leading prices
• savings: the product pricing is significantly lower than current market pricing
• ease of Use: this award follows a comprehensive tender exercise, under EU public procurement regulations, and provides an easy route to market for contracting organisations.
• fixed pricing: pricing is agreed for the duration of the framework, providing budget certainty for public bodies
• product range: to provide flexibility and choice, the products are supplemented by a menu of competitively priced upgrades, downgrades, accessories and services which supplement the core devices
• coverage: the framework is available to all Scottish public sector contracting authorities, regardless of size or geographical location
• transactional efficiencies: the framework focusses on eProcurement, increasing transactional efficiencies for end users

Framework sustainability benefits

One of the key priorities for Scottish Procurement is to embed sustainability into all activities, so as part of this Framework agreement the supplier has committed to the following environmental, social and fair work benefits:

Energy efficiency

All products meet or exceed the minimum energy efficiency standards detailed in the minimum specification, based on Energy Star accreditations. Documentation has been supplied and verified to support the Energy Star accreditation.

Accreditations

HP Inc. UK are accredited to ISO 27001 and Cyber Essentials Plus.

Product lifecycle

All core commercial devices will have a minimum 18 month roadmap and guaranteed spare parts for up to 5 years after device end of sale date helping maximise product lifespan.

Environment 

All products are required to meet or exceed the minimum of Electronic Product Environmental Assessment Tool (EPEAT) Gold compliance, with documentation supplied by the manufacturer to support this

Management of delivery fleet

All deliveries should be managed in order to minimise emissions, including the use of efficient logistics, full loads and driver training. The supplier is required to monitor and report on the fleets’ efficiency on a regular basis over the term of the framework.

Innovative packaging

To embed a focus on waste minimisation and a more circular approach, packaging specification included:

• minimising waste through the principles of sustainably sourced materials as well as reduction, re-use and recycling methods, such as the use of creative packaging design and re-usable packaging such as unboxed palletised packaging
• adherence to all EU packaging and waste regulations and ensuring that plastics used do not include halogen containing polymers
• recycled materials, with packaging containing a minimum of 60% recycled content

End of Life Management

The framework aims to extend the products useful life while ensuring compliance with the Waste Electrical and Electronic Equipment (WEEE Directive) and data security requirements.

Social and Ethical Responsibility

Ensuring all goods supplied under the framework are produced in accordance with all International Labour Organisation (ILO) conventions that have been ratified by the country of their origin, in particular, labour standards, working conditions and the use of child labour.

Workforce matters

Including the empowerment and training of employees, committed to Fair Work practices including no forced zero-hours contracts and a commitment to paying a living wage.

Community benefits

HP are committed to investing in Scotland and will provide a range of community benefits via the framework.

See community benefits in procurement for further information on the Scottish Government’s approach to sustainable developments and community Benefits. ​​​​​​​