Health and social care - records management: code of practice

Guide to the required standards of practice in the management of data, information and records for those who work within or under contract to NHS organisations in Scotland. It is based on current legal requirements and professional best practice.


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1 Scottish Council on Archives Record Retention Schedules (SCARRS) (scottisharchives.org.uk)

2 BS 10025:2021 | 30 Apr 2021 | BSI Knowledge (bsigroup.com)

3 Records Management | National Records of Scotland (nrscotland.gov.uk)

4 Public Records (Scotland) Act 2011 (legislation.gov.uk)

5 Access to Health Records Act 1990 (legislation.gov.uk)

6 Freedom of Information (Scotland) Act 2002 (legislation.gov.uk)

7 The Environmental Information (Scotland) Regulations 2004 (legislation.gov.uk)

8 Data Protection Act 2018 (legislation.gov.uk)

9 An overview of the Data Protection Act (ico.org.uk)

10 Data protection legislation - The National Archives (nationalarchives.gov.uk)

11 Inquiries Act 2005 (legislation.gov.uk)

12 The Network and Information Systems Regulations 2018 (legislation.gov.uk)

13 Cyber resilience: framework and self assessment tool (gov.scot)

14 Scottish Health Competent Authority (healthca.scot)

15 The Professional Record Standards Body - PRSB (theprsb.org)

16 Roles, Responsibilities and Membership of the Integration Joint Board (www.gov.scot)

17 Model Records Management Plan | National Records of Scotland (nrscotland.gov.uk)

18 ISO 15489-1:2016 Information and documentation - Records management (iso.org)

19 Records Management | National Records of Scotland (nrscotland.gov.uk)

20 ISO 8601 Date and time format (iso.org)

21 Clinical Indexing Document Standards v4.3 (digihealthcare.scot)

22 Metadata standards for sharing and publishing data - UK Gov (gov.uk)

23 About Schema (schema.org)

24 DCMI Metadata Terms (dublincore.org)

25 UK Gov e-Government metadata standard v3.1 (nationalarchives.gov.uk)

26 MoReq2 Overview (joinup.ec.europa.eu)

27 Resources - Digital Healthcare Scotland (digihealthcare.scot)

28 Institute of Health Records and Information Management Guidelines (ihrim.co.uk)

29 MEL(1993)152 Guidance for the Retention and Destruction of Health Records (scot.nhs.uk)

30 SPSO How to handle complaints (spso.org.uk)

31 SPSO / Scot Gov - NHS Model Complaints Handling Procedure (spso.org.uk)

32 GMC Confidentiality: good practice in handling patient information - professional standards (gmc-uk.org)

33 Human Rights Act 1998 (legislation.gov.uk)

34 Human Fertilisation and Embryology Authority Code of Practice (hfea.gov.uk)

35 Human Fertilisation and Embryology Authority General Direction 0012 Retention of Records (hfea.gov.uk)

36 Scottish Government Multi-Agency Public Protection Arrangements National Guidance (gov.scot)

37 Medicines and Medical Devices Act 2021 (legislation.gov.uk)

38 Sex, gender identity, trans status - data collection and publication: guidance (gov.scot)

39 Electronic medical records and the transgender patient: recommendations from the World Professional Association for Transgender Health EMR Working Group (nih.gov)

40 Gender Recognition Act 2004 (legislation.gov.uk)

41 Equality Act 2010 (legislation.gov.uk)

42 The Gender Recognition (Disclosure of Information) (Scotland) Order 2005 (legislation.gov.uk) and The Gender Recognition (Disclosure of Information) (Scotland) Order 2023 (legislation.gov.uk)

Contact

Email: DHCIG@gov.scot

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