Reimagining Secure Care Governance Group minutes: June 2024

Attendees and apologies

 

Tom McNamara (Chair), Scottish Government (SG) Youth Justice and Children’s Hearings

Liz Murdoch, SG Youth Justice

Alison Melville, SG Youth Justice

Yasmin Ali, SG Youth Justice

Vivien Thomson, Social Work Scotland (SWS)

Donna McEwan, Children and Young People’s Centre for Justice (CYCJ)

Fiona Dyer, CYCJ

Julia Swann, CYCJ

Sally Howard (notetaker), CYCJ

Jillian Gibson, Convention of Scottish Local Authorities (COSLA)

Julie Harris, Dartington Design Lab (DDL)

Apologies:

Ben Farrugia, SWS

Donna Munro, SG Mental Health

Laura Caven, COSLA

Items and actions

Welcome

Quick Introductions to start the meeting. Tom welcomed Yasmin who will be formally joining on the 8 July 2024 and will be taking on the lead on reimaging secure care.

Previous minutes

Previous minutes agreed with no amendments.

Previous actions update

There was no standing update as it was discussed that these could be picked up at today’s meeting.

Project update

Donna Mc sent out an email regarding a shift in the timescales for the draft report to be circulated with no change to the final date of submission as previously agreed.

This allows enough time to review details from the co-design group sessions, consider feedback from the consultative group, and to write the options report.

Feedback from the consultative group will be helpful in shaping the information shared within the detail of the options. It is important to recognise that the options presented have evolved from the initial workshops and then shaped by the co-design group.

It will be important to agree overall principles and objectives with wider group.

Time scale of four reports

• Week commencing 15 July 2024 draft report to the governance and co-design groups

• 19 August 2024 the groups will have to this date to review and give feedback

• 30 August 2024 the completed report to be sent to the governance group

Progress Donna, Julia and Katie have each clear area that they are each focusing on.

Then coming together to refine the reports in their entirety. Fiona will have oversight of the final report, supporting with writing, structure and reviewing prior to circulation to the two groups identified.

After the consultative group meeting, the team met with several stakeholders to clarify and verify information. These insights will be included in the final paper.

There will be four documents (this is how it is being designed however it might change)

• main report
• literature review (including what is happening internationally)
• overview of everything we have heard from children and young people
• version for children to read

Voices from the children and young people have been woven into report but thought it would be important to present it separately as there is a lot of details in there.

Also working with a young woman from Lilias centre to create a version for children to read. A lot of the recommendations being short term practical changes and suggestions. Looking to support taking on these changes.

Suggestions from children and young people are for secure care centres now out width the full report. Reimaging more about the future, but there may be a little bit of crossover.

All the reports will link and reflect the needs and options have been developed to meet. The report will not have recommendations but options and opportunities. This was how the co-design groups outputs could meet the needs highlighted from the first two phases of the project and previous historical recommendations.

The options are attempts to provide concrete examples of what this would look like in a future world. Looking at what infrastructure would need to be in place.

We must honour the co-design perspective as well as honouring the original commissioning brief.

Member feedback

• document needs to be within the principles with GIRFEC

• throughout the documents tried to be explicit that the design project is holistic experience of secure care doesn’t always begin when a child walks through the door

• need to look at road-mapping in next meeting

• looking for the governance group to help with timescales

Action: looking for a map of the wider landscape, if anyone has an Illustration/map please share this with Donna Mc and Julia.

Key actions and timescales

Thoughts on who needs to be included in the pre-publication engagement and dissemination prior to wider publication of the report. Important to take people with us on the next steps, utilise the expertise within the field to shape the realisation of the outputs.

Action: phasing of the strategic dissemination of the report with co-contributors, need for co-ordination and briefings to support preparation for next phase. Important to thoughtfully consider how to engage with core partners prior to wider publication to brief on the outcomes.

Any other business

There was no other business.   

Date of next meeting

The next meeting was scheduled for the 7 August 2024 but has been changed to 15 August 2024 to suit the timeline.

Further meetings have been scheduled for 18 September 2024, 30 October 2024 and 11 December 2024 if required.