Pre and post employment checks: NHSScotland PIN policy
This Partnership Information Network (PIN) policy sets a minimum standard for the undertaking of checking procedures required for the entry of all posts in NHSScotland.
Appendix 1
Checks on Different Categories of Individual
The tables below represent minimum standards in terms of the pre placement checks to be carried out. However, it is recognised that additional checks may be required depending on the individual role (albeit Boards must ensure that such additional checks are fairly and consistently applied).
In the case of those individuals who are not employees of the Board and who come from an originating organisation, these checks may be delegated as appropriate (see below).
Pre Placement Checks Undertaken by NHS Board | |||||||||
---|---|---|---|---|---|---|---|---|---|
Category of worker | Verification of Identity | Entitlement to Work[13] | Criminal Convictions | Qualifications | Language Competency | Professional Registration | References[14] | Pre Placement Health Clearance[15] | Secondary Work Activity[16] |
New permanent/fixed term Board employee | Yes | Yes | Depends on role | Depends on role | Depends on role | Depends on role | Yes | Yes | Yes |
Existing permanent/fixed term employee changing role within Board | Where the pre placement checks required for the new role are the same as those previously required, and where it can be evidenced that those checks have been undertaken satisfactorily, there is no requirement to repeat those checks as part of this further pre placement process (although please note relevant footnotes below). | ||||||||
Board zero-hours contract worker | Yes | Yes | Depends on role | Depends on role | Depends on role | Depends on role | Yes | Yes | No |
Pre Placement Checks Potentially Delegated to Originating Organisation | |||||||||
---|---|---|---|---|---|---|---|---|---|
Category of worker | Verification of Identity | Entitlement to Work[17] | Criminal Convictions | Qualifications | Language Competency | Professional Registration | References[18] | Pre Placement Health Clearance[19] | Secondary Work Activity[20] |
NHSScotland Bank worker | Yes | Yes | Depends on role | Depends on role | Depends on role | Depends on role | Yes | Yes | No |
Agency worker | Yes | Yes | Depends on role | Depends on role | Depends on role | Depends on role | Yes | Yes | No |
Secondee | Yes | Yes | Depends on role | Depends on role | Depends on role | Depends on role | Yes | Yes | Yes |
Volunteer | Yes | No | Depends on role | Depends on role | Depends on role | Depends on role | No | Yes | No |
Student on placement | Yes | No | Depends on role | No | No | No | No | Yes | No |
Individual on work experience | No | No | No | No | No | No | No | No | No |
Individual with honorary contract | Yes | No | Depends on role | Depends on role | Depends on role | Depends on role | Yes | Yes | No |
Contact
Email: Alan Milbourne
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