Scottish Association of Young Farmers Clubs - board ready training: survey report

Annex A: Privacy Notice

Privacy Notice: Women in Agriculture: Young Farmers Board Ready Training

Who are we?

Rural and Environment Science & Analytical Services Division (RESAS) is a Scottish Government department that produces statistics and research on agriculture, food, environment and rural issues.

Researchers working in this Government department have been asked to examine the training needs of Scottish Association of Young Farmers Clubs (SAYFC) board members by the Scottish Government’s Women in Agriculture policy team.

What information do we collect about you?

We may collect and process the following data about you:

• Contact details, including your name, email address and telephone number
• Demographic information including your age group, gender and location.
• Information you give during the survey, relating to your own training needs, skills, confidence and experience as a Scottish Association of Young Farmers Clubs board member

What is our lawful basis for collecting and using your personal information?

Participation in the survey is voluntary and we would like to hear your views about what training you would find or have found useful. The legal basis for processing personal data is the performance of a task carried out in the public interest.

Following recommendations made by the Women in Agriculture Taskforce in their final report (2019), the Scottish Government is setting up a Women in Agriculture Development Programme This programme will deliver training and mentoring to support women in agriculture to build their confidence, enhance their business skills, and develop their leadership abilities.

We are collecting this data in the performance of a public task, under Article 6(1)(e) of the Data Protection Act 2018 (DPA 2018), and in accordance with Section 4 of the Small Landholders (Scotland) Act 1911.

How will we use your information?

The survey data will be collected and analysed by researchers in Rural and Environment Science & Analytical Services Division (RESAS) and will be used in a report of the research findings. Your personal information will be anonymised. This means any information that can directly identify you, such as your name, email address or telephone number, will not be included in any published reports. We will share the final report with the Women in Agriculture policy team and the Scottish Association of Young Farmers Clubs (SAYFC). Data may be used for further research & statistical purposes

This research will inform the development of new training for board members in 2022.

Who will we share your information with?

We will not share your information with any other groups. We will publish the final report on the Scottish Government website and share it with Scottish Association of Young Farmers Clubs and the Women in Agriculture team. The research data will be anonymised in this report.

Will we send your information outside the UK?

No, we do not transfer your information outside the UK.

How long will we store your information?

The survey will be delivered on the online survey platform Questback. The survey data will be stored securely on the Scottish Government electronic Record and Document Management system with access restricted to the project team.

We will retain the data we collect from the survey until August 2023 when it will be permanently deleted. The information will be stored on a secure server and in line with data protection legislation.

What are my rights in relation to the information held about me?

You have the right to request a copy of the personal data that we hold about you. If you would like a copy of some or all of your personal data, you can find more information on how you can do this by visiting https://www.gov.scot/publications/subject-access-request-form/

We want to make sure that your personal data is accurate and up to date. You may ask us to correct or remove personal data you think is inaccurate.

Do I have a right to complain about the way information has been used?

If you have any questions about the research or a complaint about how we have handled your personal information, please get in touch with anna.savage@gov.scot or Emily.Harris2@gov.scot.

If this does not resolve your complaint, you can contact our Data Protection Officer by email at dataprotectionofficer@gov.scot.

However, you also have the right to lodge a complaint about data protection matters with the Information Commissioner's Office, who can be contacted by post at:

By phone on 0303 123 1113 (local rate) or 01625 545 745.

Visit their website for more information at: https://ico.org.uk/