Electronic purchasing card (ePC) policy

6. Fraud and Risk

6.1 In line with the fraud and risk sections of the Scottish Public Finance Manual (SPFM), core government, partners are expected to apply all reasonable checks and precautions to avoid inappropriate, fraudulent use or theft of the ePC card or card information. Disciplinary or criminal proceedings may be taken, if necessary.

Local arrangements

6.2 The card hierarchy are expected to have local arrangements in place to ensure that all reasonable steps are being taken to protect and safeguard the card and card information both in and out of the office environment. This extends to ensuring that all those purchasing or 'commissioning' a purchase on an ePC are familiar with this policy and its supporting arrangements, and adopt and respect the appropriate behaviours regarding card usage.

Appropriate Card Usage

6.3 An ePC is issued in the name of an individual card holder. It is only the card holder (the person whose name appears on the front of the card) that is permitted to undertake purchases on that card.That card or card information should not under any circumstances be shared, loaned, borrowed or used by anybody else, including by another card holder. Where a breach of these arrangements is uncovered disciplinary procedures may apply.