Scottish Peace Programme: request for proposals.

F. Grant holder responsibilities

The grant holder will be required to:

• Comply with SG Standard Grant Conditions for International Development funding (see Annex F).
• Successfully complete an inception phase that incorporates a workplan, a finalised budget, and a participatory approach with stakeholders in finalising the design of the Programme, and which incorporates a gender analysis^[14] in line with the provisions of the OECD DAC gender policy marker.
• The design work will give due regard to equality impact in line with the UK Equalities Act and Scottish Government requirements for Equality Impact Assessments.
• Efficiently and effectively implement and monitor the programme, and ensure that this is informed by appropriate engagement with any partners, and with relevant sectoral working groups and civil society. Hold overall responsibility for the delivery of the programme, budget monitoring, adequate financial management and for ensuring that staff and any sub-grantees and contractors in receipt of payments connected with the programme have undergone due diligence checks in line with SG grant conditions.
• Due diligence also needs to be carried out on any downstream recipient of funding and the responsibility for this (and any losses that arise) remains with the grant holder.
• During implementation, set explicit expectations with regards to good practice on issues such as safeguarding, diversity & equality and clearly reflect the SG ID Principles. Both programme Strands, but Strand 1 (Fellowships) in particular is likely to bring the grant-holder into direct contact with a range of individuals with a range of life experiences and needs, the grant holder will therefore have responsibility for safeguarding throughout the programme, including ensuring that any sub-grantees or contractors have robust processes and policies in place.
• Note that the SG Standard Conditions of Grant for International Development grants (see Annex F) have specific requirements on Safeguarding, requiring robust safeguarding policies, procedures and good practice to be in place to prevent any harm and abuse to all people the grantee has contact with that may arise from misuse of power and position of its staff and representatives.
• Design and delivery of effective monitoring, evaluation and learning (MEL) arrangements for the programme. This will include developing a simple MEL framework in conjunction with the SG’s International Development Team and stakeholders, including the identification of a budget to support MEL activities, including the collection of appropriately disaggregated data and a small mid-point evaluation that will assess progress against programme objectives.
• Adherence to a regular schedule of meetings with the Scottish Government International Development team to discuss progress.
• The submission of annual reports and other regular reports including budget reports describing implementation and progress against agreed outputs.
• The design and implementation of a communications plan to ensure that stakeholders are aware of programme activities, lessons and achievements.