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Publication - Advice and guidance

Scottish Public Finance Manual

Last updated
29 August 2024 - see all updates
Directorate
Financial Management Directorate
Topic
Money and tax, Public sector

The Scottish Public Finance Manual (SPFM) is issued by the Scottish Ministers to provide guidance on the proper handling and reporting of public funds.

Supporting documents

Annex A: Settlement agreement flowchart and reporting process

Annex A: Settlement agreement flowchart and reporting process

Step 1

Public Body prepares Settlement Business Case with approval of Accountable Officer and seeks advice/clearance as required from SG Sponsor Team / Lead Contact

Step 2

Business Case submitted to SG Sponsor Team / Lead Contact  

Step 3

SG Sponsor Team / Lead Contact send to the Severance Policy Team, Scottish Government  People Directorate (SGPD), Finance Business Partner (FBP) and the Sponsor Director scrutiny and advice

Step 4

The Severance Policy Team, SGPD, and FPP consider settlement case, provide scrutiny of the business case and employment information schedule. They may seek input from their Deputy Director as appropriate, they may recommend independent expert advice / referral to Ministers as required. They send their comments and advice to the SG Sponsor Team/Lead Contact.

Note: If more information is required, the SG Sponsor Team / SG Lead contact seek the required information from the public body

Step 5

Sponsor Team / SG Lead Contact liaise with public body on any cases that breach severance policy and with Portfolio Cabinet Secretary for comments / views. Cabinet Secretary for Finance included in all Ministerial submissions for information 

Step 6

SG Sponsor Team / SG Lead Contact collate responses and provide feedback to public body (including Ministerial comments where appropriate) 

Step 7

Accountable Officer makes final decision on whether to proceed with settlement agreement

Step 8

Public Body to notify Sponsor Team / Lead Contact, copying SG Sponsor Director and the Severance Policy Team if and when Settlement Agreement is finalised providing details of final agreement

Step 9

Severance Policy Team reports annually to the Scottish Parliament on Settlement Agreements

Page updated: February 2024

First published
23 August 2024
Last updated
29 August 2024 - show all updates

  1. Adding in FGN 2024/03 re the updated AO Spend Control Template and Guidance

  2. Updating the SRO Appointment letter in the documents section to include a point on construction projects in the Annex

  3. Executive agencies model framework document updated.

  4. Non-Ministerial Offices model framework document updated.

  5. Updating the SRO Appointment letter in the documents section to this years dates

  6. Updated link to 'On Board: A Guide for Members of Statutory Boards' within Governance statements chapter.

  7. Updates made to model framework document templates.

  8. Updates made to text within Procurement chapter.

  9. Replaced non-ministerial office model framework document and advisory non-departmental public bodies model framework with updated versions.

  10. Document updated with an additional date - Settlement Agreement supporting documentation - final confirmation of terms

  11. Replaced Non-Ministerial Offices model framework document

  12. Updates to the Settlement, Severance, Early Retirement and Redundancy section. The main section and Annex's A, B C have all been updated along with updated documents and a Finance Guidance Note to explain the changes

  13. Updated the Certificates of Assurance chapter, Annex 2 with the CoA checklist questions for 2023/24 and added a Finance Guidance note outling the changes.

  14. Updates made to proportionate due diligence wording, Accountable Officer tests guidance, risk exposure guidance, public bodies duties, monitoring and management, exit arrangements.

  15. Procurement chapter updated.

  16. Updated 'Major investment projects' paragraph 12 and the SRO appointment letter.

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