Seasonal migrant workers in Scottish agriculture: research report

Appendix E: Privacy Notices

Employers

The Diffley Partnership, in collaboration with the Fraser of Allander Institute and the University of Aberdeen, are undertaking research on the provision of farm workers in Scottish agriculture. This research is important in the context of the Scottish Government supported FLEX report, exploring the topics of exploitation and trafficking within the agricultural sector, highlighting the particular vulnerability of migrant workers in this field to maltreatment. Moreover, EU Exit and the Covid-19 pandemic have impacted migrant labour within Scotland.

A mixed methods approach, comprising both qualitative and quantitative methods has been designed around the seasonality of this workforce. Together, this study will engage with a range of audiences namely employers, employees and industry stakeholders.

A core objective of the overall research is to attain an updated estimate of the agricultural seasonal migrant worker population in Scotland, previously estimated at 9,255 in 2017. The derivation of an accurate estimate will involve economic modelling skills of the Fraser of Allander Institute.

Diffley Partnership is leading on the design, conducting and analysis of stakeholder interviews, employer surveys, worker surveys and worker interviews.

This privacy notice explains why the contracted independent team are asking for personal information from you, how this information will be used and how it will be protected. It also sets out your rights.

Why is this information being collected and what will it be used for?

Your information is being collected in relation to research into the Provision of Farm Workers in Scottish Agriculture.

You are being asked personal details by Diffley Partnership to ensure that a cross-section of agricultural businesses within Scotland are included in survey responses.

You are being asked personal details by Diffley Partnership in relation to the arrangement of follow up interview with yourself taking place February-March 2022. Providing the information is optional.

You are being asked personal details by Diffley Partnership in relation to the arrangement of your promotion of the workers survey to seasonal migrant workers at your farm during the 2022 season. Providing the information is optional.

Personal data can be collected and used in this way under the terms of data protection legislation in the UK, those of Articles 6(1)(e) and 9(2)(g) of the General Data Protection Regulation (GDPR) and the Data Protection Act (2018).

What information is being collected?

As this survey is administered through the online platform Survey Monkey. Through completing this survey, we are provided with:

• Your IP address- which will be deleted as soon as we download the data from the software

The personal information you are being asked to provide in this survey is:

• Your parish reference- which could be used to identify your farm location

In the final section of this survey, we ask for personal details, which you have the choice to complete:

• Your name
• Your company name
• Your company address
• Your email address
• Your phone number

These relate to your willingness to be contacted in relation to other parts of this project:

• Follow up interviews with employers such as yourself
• A survey for seasonal migrant workers

Who will have access to my personal information?

Only named individuals within the Diffley Partnership who are directly involved in the project will have access to this information. Your information will not be given to Scottish Government.

How will your information be kept secure?

Your information will be stored securely by Diffley Partnership.

Full details of our Privacy Policy can be found on our website.

How long will it be kept for?

All digital files containing personal information will be deleted by the Diffley Partnership once the research project has been concluded, and contract finished on 29th August 2022.

What are your rights?

As set out in data protection legislation, you have the following rights:

1. The right to be informed of the collection, use, sharing and retention of your personal data.

2. The right of access to your personal information.

3. The right to have inaccurate personal information rectified or completed if it is incomplete.

4. The right to have your personal information erased in certain circumstances.

5. The right to restrict processing or the use of your personal information in certain circumstances.

6. The right to data portability i.e. to obtain and re-use your personal data for your own purposes.

7. The right to object to the processing or use of your personal information in certain circumstances.

8. Rights in relation to automated decision making and profiling.

How to contact us

If you want to know what information Diffley Partnership holds about you or to exercise any of the rights set out above, you can contact Diffley Partnership at:

Email: info@diffleypartnership.co.uk

What if I have concerns?

If you have concerns about how your personal data has been used, you can contact the Scottish Government's Data Protection Officer:

Stuart Gardener
Victoria Quay
Edinburgh
EH6 6QQ

Email: DataProtectionOfficer@gov.scot

If you feel Scottish Government has not resolved your information rights concern, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), The ICO is the supervisory authority responsible for data protection in the UK.

For further information, including independent data protection advice and information in relation to your rights, you can contact the information Commissioner at:

The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 08456 30 60 60

Website: The Information Commissioner

You can also report any concerns at Make a complaint.

Workers - English version

The Diffley Partnership is working with the Fraser of Allander Institute within the University of Strathclyde and the University of Aberdeen. Together, we are carrying out research about farm workers in Scottish agriculture. This research is important in helping Scottish Government understand labour, work, and employment in Scottish agriculture. For example, working conditions and how the European Union Exit and the Covid-19 pandemic have affected migrant labour within Scotland.

The University of Aberdeen have conducted desk research, where information that is already available is looked at and summarised.

Scottish Government have asked us to calculate an updated estimate of the agricultural seasonal migrant worker population in Scotland - this was estimated to be 9,255 in 2017. Fraser of Allander Institute are helping us to make calculations and work out trends and patterns.

Diffley Partnership have been collecting more information through questionnaires and interviews. We are connecting with workers, employers and industry stakeholders, to hear their views.

This privacy notice is about the questionnaire for agricultural migrant workers to complete. This survey is available to complete in different languages- Bulgarian, English, Polish, Romanian, Russian, Ukrainian.

This privacy notice explains why Diffley Partnership are asking for personal information from you, how this information will be used and how it will be protected. It also sets out your rights.

Why is this information being collected and what will it be used for?

Your information is being collected as part of research into the Provision of Farm Workers in Scottish Agriculture.

You are being asked personal details by Diffley Partnership for three reasons:

1. To help us see whether we are including a variety of agricultural workers with different demographic characteristics are included in this research.

2. For you to have a chance to be sent one of two £200 Love2Shop e-vouchers, if you complete the survey and opt into taking part in this random draw.

3. To help us recruit for the next part of our research with agricultural migrant workers. If you are interested in taking part in an interview to discuss this topic further with our researchers, you can confirm your name and email address.

Personal data can be collected and used in this way under the terms of data protection legislation in the UK, those of Articles 6(1)(e) and 9(2)(g) of the General Data Protection Regulation (GDPR) and the Data Protection Act (2018).

What information is being collected?

Diffley Partnership will not share any information which could identify you with Scottish Government, Fraser of Allander Institute, University of Aberdeen or our language translators.

Our survey uses the online platform Survey Monkey. Through completing this survey we are provided with:

• Your IP address - which will be deleted as soon as we download the data from the software

The personal information you are being asked to provide in this survey is:

• Your gender
• Your age
• Your ethnic group or background
• Whether you have a disability or health problem

We are holding a draw for people completing the survey for two people to be selected at random to receive a £200 Love2Shop e-voucher. Providing personal information for this section is optional:

• Your email address

In the final section of the questionnaire, we ask whether you would be interesting in taking part in a follow-up interview during Spring/Summer 2022. Providing personal information for this section is optional:

• Your name
• Confirming your email address

This will show us you are interested in taking part. We would be in touch to share details with you, including how and when this can take place to suit you. If you are selected and confirm to take part in an interview we would arrange a Love2Shop e-voucher to thank you for your additional time.

Who will have access to my personal information?

Only members of staff within the Diffley Partnership directly involved in the project will have access to this information. Your information will not be given to Scottish Government.

If you are randomly selected to be transferred a £200 Love2Shop e-gift voucher our team will request that Love2Shop send you the voucher to the email address you provide. We would let you know if you are randomly selected and confirm details with you.

How will your information be kept secure?

Your information will be stored securely by Diffley Partnership.

Full details of our Privacy Policy can be found on our website.

How long will it be kept for?

All digital files containing personal information will be deleted by the Diffley Partnership. This is done by our members of staff once the research project has been concluded, and the contract finishes, in September 2022.

What are your rights?

As set out in data protection legislation, you have the following rights:

1. The right to be informed of the collection, use, sharing and retention of your personal data.

2. The right of access to your personal information.

3. The right to have inaccurate personal information rectified or completed if it is incomplete.

4. The right to have your personal information erased in certain circumstances.

5. The right to restrict processing or the use of your personal information in certain circumstances.

6. The right to data portability- to obtain and re-use your personal data for your own purposes.

7. The right to object to the processing or use of your personal information in certain circumstances.

8. Rights in relation to automated decision making and profiling.

How to contact us

If you want to know what information Diffley Partnership holds about you or to exercise any of the rights set out above, you can contact Diffley Partnership at:

Email: info@diffleypartnership.co.uk

What if I have concerns?

If you have concerns about how your personal data has been used, you can contact the Scottish Government's Data Protection Officer:

Stuart Gardener
Victoria Quay
Edinburgh
EH6 6QQ

Email: DataProtectionOfficer@gov.scot

If you feel Scottish Government has not resolved your information rights concern, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), The ICO is the supervisory authority responsible for data protection in the UK.

For further information, including independent data protection advice and information in relation to your rights, you can contact the information Commissioner at:

The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 08456 30 60 60

Website: The Information Commissioner

You can also report any concerns at Make a complaint.