Short term lets - licensing scheme part 1: guidance for hosts and operators

Annex A - What is a short-term let

Introduction

8.1. If you are providing anyone with residential accommodation anywhere in Scotland, then you might be providing short-term lets.

8.2. In this guidance, accommodation means any building or structure that you are letting out for residential use or any part of the building or structure. It may be rooms in your home, a whole house or something more unusual like a yurt or a treehouse.

8.3. You need a licence for each premises in which you let out accommodation. Premises means accommodation and land on one site; normally premises have their own postal address. So, for example, two neighbouring cottages are likely to be separate premises (each will require a licence), whereas 15 yurts in one field are likely to be counted as one premises (requiring one licence in total).

8.4. For a self-catering cottage, the accommodation and the premises are one and the same. If you are letting out two rooms in your own home, both are classed as accommodation (assuming they can be let out separately) and the whole home is the premises. This distinction is important as some licence conditions will apply to the premises and others only to the accommodation.

8.5. In this guidance, your own home means your principal home (the place where you normally live).

Exclusions

8.6. The legislation does set out some exclusions, these are:

a) Licensed accommodation, under the Licensing (Scotland) Act 2005 where the provision of accommodation is an activity listed in the operating plan, or which otherwise requires a licence for use for hire for overnight stays. If you operate a restaurant with rooms or an inn, for example, which is already licensed specifically to offer accommodation then you are not providing short-term lets. Many hotels are licensed under the 2005 Act and would be excluded. If you provide licensed caravans^[41], you are not providing short-term lets. However, if you have an HMO licence for your property, you would still need a short-term lets licence if it is also to be used for short-term lets^[42]. This is the case whether or not you live at the premises covered by your HMO licence.

b) Accommodation provided by your guests, for example where they bring their own tent (as opposed to ‘glamping’ where the tent is normally fixed and provided by the host).

c) Mobile accommodation, which is capable of transporting your guests at the time of their stay. This would exclude, for example where you hire out canal boats or yachts. However, a previously mobile unit that had been immobilised, such as an old tractor or a caravan in a tree would not be excluded.

d) Hotels, with planning consent to operate as a hotel. Note that the majority of hotels are excluded through being licensed to provide accommodation under the Licensing (Scotland) Act 2005 (see (a) above). Please see 8.9 for clarification of what this means for guest houses with planning consent to operate as a guest house.

e) Foster arrangements, foster children are treated as immediate family members and, even if the accommodation is not the main residence of the foster child, a licence will not be required.

8.7. The following types of more specialist types of accommodation are also excluded^[43]:

a) Aparthotels, comprising five or more serviced apartments in a residential building. (Note that serviced apartments are defined in the Licensing Order^[44].)

b) Health and care accommodation, such as residential care homes, hospitals and nursing homes.

c) Guest rooms in health and care accommodation. This also includes guest rooms that are available for people visiting residents in specific types of residential accommodation where personal care is provided or sheltered housing. Examples included within this are: guest rooms in hospitals, guest rooms in nursing homes and guest rooms in sheltered housing.

d) Educational accommodation, such as residential schools, colleges, training centres and purpose-built student accommodation. Student halls of residence, for example, are excluded but houses and flats which are normally let to students are not excluded.

e) Secure residential accommodation, including prisons, young offenders institutions, detention centres, secure training centres, custody centres, short-term holding centres, secure hospitals, secure local authority accommodation or military barracks.

f) Hostels and refuges. A hostel provides residential accommodation and food, or shared facilities to prepare it, other than in a house. Refuges include accommodation for people escaping domestic violence, for example.

g) Shift accommodation. Accommodation owned by an employer and provided to an employee in terms of a contract of employment or for the better performance of the employee’s duties. This excludes accommodation provided by companies and other bodies to employees as part of a contract or to help them perform their duties. For example, caretakers or workers on an oil rig (insofar as the accommodation is within Scottish territorial waters), where shifts extend into multiple days.

h) Accommodation that is provided for the principal purpose of facilitating the provision of work or services by the guest to the host or to another member of the host’s household.

8.8. Excluded property extends to property which is part of any of the above. So, for example, self-catering property in the grounds of a licensed hotel would also be excluded if it was included on the operating plan when the hotel was assessed for a licence under the Licensing (Scotland) Act 2005 or a subsequent variation.

8.9. Unless specified as exempt, under Schedule 1 of the Civic Government (Scotland) Act 1982 (Licensing of Short-term Lets) Order 2022, short-term let accommodation will require a licence to operate and this includes guest houses.

8.10. The exemption of hotels with planning permission to operate as a hotel at 8.6(d) has two components to it. Whether 1) the accommodation is a hotel and 2) it has planning permission to operate as a hotel. Hosts should take their own legal advice to consider if they meet both components for this exemption.

8.11. As part of enforcement activities, other information about short-term accommodation may determine whether an exemption is applicable. This may include information such as the core description of the premises held by the Scottish Assessors Association (SAA) for the purposes of non-domestic rates, which applies different practice notes for the valuation of hotels compared to guest houses.

8.12. The first point should therefore be established irrespective of point two - whether the premises can be considered to have planning permission granted for use within Planning Use Class 7 (this use class covers hotels and guest houses).

8.13. If you think any of these exclusions might apply to you, then please refer to schedule 1 of the Licensing Order and the Policy Note^[45] for more information.

Types of short-term let

8.14. The legislation^[46] defines four types of short-term let as follows:

• “home sharing” means using all or part of your own home for short-term lets whilst you are there;
• “home letting” means using all or part of your own home for short-term lets whilst you are absent, for example whilst you are on holiday;
• “secondary letting” means the letting of property where you do not normally live, for example a second home; and
• “home letting and home sharing” means you operate short-term lets from your own home while you are living there and also for periods when you are absent.

Questions to consider

8.15. The definition of a short-term let is set out in the Licensing Order and explained in the accompanying Policy Note. The following questions will guide you through the definition. You might also find it helpful to refer to the application checklist at Annex B.

Have you made an arrangement in the course of business?

8.16. However, having a friend over to stay with you would not normally be an arrangement in the course of business.

8.17. This agreement is included in the activity requiring a licence, as well as having the guests reside in the property. That is to say, you do not need a licence to advertise a property for short-term lets but you will, in due course, need a licence to accept bookings (making the agreement).

Is it the guests’ only or principal home?

8.18. If you are letting out property to your guests as their only or principal home, then it is not a short-term let. For example, if you are letting out your property as a private residential tenancy then that is not a short-term let. It does not later become a short-term let, even if it is no longer their only or principal home. For example, where a tenant moves to a different place but retains the tenancy. The accommodation would no longer be the tenant’s only or principal home but the tenancy can persist.

8.19. There are other tenancies, such as agricultural, crofting and social housing which are also likely to be the tenants’ only or principal home and therefore excluded^[47].

8.20. Providing accommodation to a lodger in your own home (where it is the lodger’s only or principal home) is also excluded.

How long are your guests staying?

8.21. This is not a relevant consideration in assessing whether or not you are providing short-term lets. A short-term let can be for one night or for several months. Remember that it is not a short term let where it is the guest’s only or principal home.

Are you charging your guests?

8.22. If you are providing your property for free, then you are not providing short- term lets. However, the following arrangements would not count as free use of the property and could potentially be a short-term let:

• where the guests do work for you or provide a service in lieu of payment and the work or service was not the principal reason for their stay (e.g. offering to mow the lawn in lieu of payment);
• where the guests provide you with goods of value in lieu of payment;
• where you suggest a donation as part of the agreement; and
• where you engage in home swapping in the course of business.

8.23. However, a “thank you” gift provided at the initiative and discretion of the guests (as often happens when a friend comes to stay) does not count as a charge.

Are your guests related to you?

8.24. If you are letting property to immediate family^[48], then this is not a short-term let. Immediate family is specifically defined in the Licensing Order. It is not a short-term let if one of the guests in the let:

a) is your partner;

b) is your or your partner’s: parent or grandparent; child or grandchild; or brother or sister; or

c) is the partner of one of your: parents or grandparents; children or grandchildren; or brothers or sisters.

8.25. In this definition:

• partner means spouse, civil partner or someone you live with as if you were married to them;
• children with one parent in common are to be regarded as siblings; and
• stepchildren and foster children are to be regarded as children.

Are your guests staying to work for you?

8.26. There are some exclusions if your guests are staying principally to provide services to you or work for you or members of your household.

8.27. It is not a short-term let where your guests live with you for the principal purpose of providing work or services to you. For example, if you have somebody to live with you to provide you with health or personal care, this would not be a short-term let. However, this does not extend to any guests doing any work. If your guests mow the lawn to help out whilst staying, this is not the principal purpose of their stay and does not preclude it being a short- term let.

8.28. The same applies in respect of guests living in other premises. For example, if you provide a cottage for the use of a seasonal agricultural worker (e.g. night lamber) for the purpose of doing work for you, then this would not be a short-term let. However, this exclusion does not apply if you are providing accommodation for the guests to work for someone else.

Are your guests staying for educational reasons?

8.29. There are some exclusions if your guests are staying principally to advance their education.

8.30. It is not a short-term let where your guests live with you for the principal purpose of advancing their education and the arrangement has been a made or approved by a school, college, further or higher educational institution (such as a university). This excludes students living with a family for the express purpose of improving their English, for example. The reason for excluding these arrangements is that the student is more like a family member than a guest.

What kind of property are you offering?

8.31. Broadly speaking, if you are letting property that is part or all of a home or something more unusual, it is likely to be a short-term let. However, if you are offering institutional accommodation or are otherwise regulated then it is probably not. It does not really matter what you call your property, as terms such as bed-and-breakfast and hotel are not well-defined. This guidance cannot cover every permutation – if your circumstances are unusual, you may wish to contact your licensing authority or consider getting your own legal advice.