National Care Service - Expert Legislative Advisory Group: privacy notice

Accessible formats

Please contact NCSdesign@gov.scot if you need this document in an accessible format.

Information about data processing

The Scottish Government takes the security of your personal data very seriously. This privacy notice provides details of:

• what information we have or will request from you
• who will have access to it
• what we will do with it
• your data protection rights

Your membership of the ELAG is voluntary and you can leave the group at any time.

Who is collecting this information

This information is being collected on behalf of:

National Care Service Programme

Social Care and National Care Service Development Directorate

The Scottish Government.

St Andrew's House, Regent Road, Edinburgh, EH1 3DG

Tel: 0131 244 4000

Why we are collecting this information

The Scottish Government (SG) is setting up a National Care Service (NCS) for Scotland. People are at the heart of our plans to design the service so those who need it have access to consistently high-quality care and support. We also want to ensure Fair Work principles are instilled for our workforce so that they are valued for the work they do.

We want to do this in partnership with people through a process of co-design. This means listening and collaborating with people, organisations and stakeholders to ensure we create a service that best fits the needs of the people it will serve.

Stakeholder Engagement is an important part of this work, where we can hear views on the issues and priorities emerging from the discussions and develop communication plans using this information.

The purpose of the Expert Legislative Advisory Group (ELAG) is to consider and discuss issues related to the development of the NCS (Scotland) Bill to help inform the Scottish Government.

What information we are collecting about you

As a member of the ELAG you were contacted from existing information previously provided by you, your name, email address and any accessibility requirements, which constitutes Personal Data under the UK General Data Protection Regulation (GDPR).

We gathered this information when you were invited to be a member of the group.

We will use your details in this way –

1. Your email address will be used to contact you with invitations to meetings or to share information with you.

If you would like to know more about how we will use your information, you can contact us by email NationalCareService@gov.scot

Personal data we need

We only need the personal data described above, to use as described above.

Lawful basis for processing personal data

The lawful basis for processing this data is Article 6(1)(e) of the GDPR regulations: ‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller’. This is also known as ‘public task.’

Who will have access to this information

The NCS Communications and Engagement Team will have access.

Who we will share your information with

Your personal data will be accessible to the NCS Communications and Engagement team.

How we will use your data

Your personal data will be stored on our internal secure systems.

Your personal data will be used solely for the purpose of inviting you to meetings, sharing information and papers. The personal information you may have provided regarding accessibility requirements will be used accordingly.

Sending information outside the UK

We will not transfer your personal data outside the UK.

How long we will hold your information

We will hold your information for no longer than we need it to develop a National Care Service. We would expect this to be no longer than the length of the current Parliamentary term (2026) or until you leave the group. After this time, it will be deleted.

Data protection rights

Data protection law gives you certain rights that you may exercise in respect of your own personal information. You therefore have the following rights.

1. The right to be informed about the collection and use of your personal data.
2. The right of access to your personal data. You can request a copy of personal information we hold about you, by making a subject access request. This right always applies. There are some exemptions, which means you may not always receive all the information we process. We have published further information on this.
3. The right to rectification. You can ask us to update our records if you believe that the data we hold is inaccurate or incomplete.
4. The right to restrict processing. You can ask that we stop or restrict the processing of your information in certain circumstances.
5. The right to object to the processing of your personal data in certain circumstances.
6. Rights related to automated decision making including profiling.

You are not required to pay any charge for exercising your rights. We have one month to respond to you. Please contact us at dpa@gov.scot if you wish to make a request or contact our Central Enquires Unit on 0300 244 4000.

How to complain

Data Protection Officer (DPO).

If you have concerns about our compliance with data protection laws, please contact our Data Protection Officer in the first instance at DataProtectionOfficer@gov.scot or via our postal address (please mark the envelope ‘Data Protection Officer’). They will investigate the concerns you have raised and provide the response.

Information Commissioner’s Office (ICO).

If you are not satisfied with the DPO’s response you have the right to lodge a complaint with the ICO. The ICO are the supervisory authority responsible for data protection in the UK. You can contact the Information Commissioner at:

The Information Commissioner

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 08456 30 60 60

 

More information is available on the ICO website. You can also report any concerns via the ICO website.