Publication - Advice and guidance

Procurement - sourcing and booking of meeting rooms and conference venues service: buyer's guide

Published: 23 October 2019
Directorate: Scottish Procurement and Property Directorate
Topic: Public sector

Guidance for public sector organisations on how to access and use the agreement.

Who can access: all public sector
Contract status: live
Dates of contract: 1 September 2019 to 31 August 2023
Category: corporate services - national

Overview

The framework can service your organisation's requirements by sourcing venues for any tpe of conference and/or meeting.

What is in scope

The framework provides organisations with the following services:

Conference and meeting venue bookings
Overnight accommodation, where the accommodation is in the same venue as the conference or meeting which has been booked through the framework

What is out of scope

The agreement does not cover event management.

Who can use this

The agreement can be used by:

central government
fire
local authorities
police
universities and colleges
third sector
other public bodies

Note: It is the responsibility of any buying organisation wishing to use the framework agreement to satisfy itself that it is eligible to do so. Entitlement can be established from the contract notice. guidance on this can be found in annex A of our guidance on framework agreements.

Contract award notice

Please see the following contract award notice for full details:

sourcing and booking of meeting rooms and conference venues service - ocds-r6ebe6-0000581524

See attached framework document for further information.

Benefits

Benefits to public bodies from using this contract include:

one stop shop solution for all your requirements
access to the ExecSpace online portal, which provides a range of additional benefits (login details required from ExecSpace)
clearly identifiable transaction charges
guaranteed competitive pricing for the framework duration

Supplier details

ExecSpace
1st Floor
56 George Street
Edinburgh
EH2 2LR

Phone: 0131 297 4416 (this line operates from 8.00 am to 6.00 pm Monday to Friday)

Email address for bookings and enquiries: gov.scot@execspace.co.uk

For new customers, contact ExecSpace to discuss your requirements, arrange a visit and schedule your go-live date. Please contact:

Emma Little
Head of sales and service
Phone: 0131 297 4416
Email: emma.little@execspace.co.uk

Further information

See the attached buyer's guide for more information.

See: all Scottish Government contracts and frameworks

Information about pricing and terms and conditions for frameworks and contracts can be found on the Knowledge Hub.

If you are not registered to access this and are eligible to use the framework please complete the registration form and send it to one of the Scottish Procurement contacts listed below.