Subject access requests information: FOI release

Information requested

1. How many Subject access requests have you received from April 2022- April 2023?
2. How long on average does it take to respond to each request?
3. How many requests are returned to the subject late? (either after 1 calendar month or an extension)
4. Where are the records for the SARs kept? Paper, storage systems? Please be specific
5. How large is your team which deal with subject access requests?
6. Have you any plans to increase the size of your team?
7. How many employee SARs have you received (April 2022-23) and how many were responded to late?
8. Who holds the budget for this issue within your organisation?
9. What is the estimated cost to the business per SAR? (employee and end user)

Response

You asked for this information from the Scottish Government and from the Scottish Prison Service. As an executive agency the Scottish Prison Service are responsible for their own FOI responses and data rights requests, and this request has also been sent to them for a separate response. The information below relates to the core Scottish Government only.

The answer to your questions are:

1. How many Subject access requests have you received from April 2022- April 2023?
   282
2. How long on average does it take to respond to each request?
   19 days
3. How many requests are returned to the subject late? (either after 1 calendar month or an extension)
   32
4. Where are the records for the SARs kept? Paper, storage systems? Please be specific
   Electronic filing system
5. How large is your team which deal with subject access requests?
   12 people
6. Have you any plans to increase the size of your team?
   Yes
7. How many employee SARs have you received (April 2022-23) and how many were responded to late?
   23 employee SARs, of which 3 were late
8. Who holds the budget for this issue within your organisation?
   Scottish Government Directorate for Digital
9. What is the estimated cost to the business per SAR? (employee and end user)
   Section 17(1) - the Scottish Government does not hold the information you have asked for, as we do not log costs for individual requests or charge individuals for requests.

About FOI

The Scottish Government is committed to publishing all information released in response to Freedom of Information requests. View all FOI responses at http://www.gov.scot/foi-responses.