Supplier registration: guidance

If your organisation is registering with the Scottish Government Oracle Cloud Shared Finance, HR and Purchasing System this guide will explain what information we are looking for.

By registering with us, you will help the Scottish public sector to deliver vital services for Scotland.

Before starting the registration process, please review the guidance on what information you need to supply. Once we receive your completed registration form, we will work towards gaining access to your products and services for your public sector customers.

Registration process

What your business or organisation needs to do

You will need to fill out an online form confirming details about your business or organisation. 

To submit the completed form, you will first need to enter the unique identifier provided, if you haven’t received an email with that information from us, please contact us requesting a new code.

The identifier we send you is unique, so we know that it's you when we receive your information. We send the identifier separately to the link for this webpage for security reasons.

We cannot accept your registration form without the unique identifier .

What information you need to supply

This guide and the form both contain guidance to help you complete the registration process. Please make sure you have the following information to hand.

Identification information

You will be asked to provide information unique to your business or organisation.

This may include:

• the type of organisation you operate under
• your incorporation number as it appears on Companies House, or the Charities Register
• your counter party identification number (CPID) number if you are a local council etc.
• your practice identification number if you are a general practitioner/medical practice

Tax/VAT status

You will also be asked about your tax/VAT status. If you operate within the UK tax regime you will need to provide:

•  your organisations Unique Tax Reference (UTR) and Data Universal Numbering System (DUNS) number, as well as
• a Pay As You Go (PAYE) reference - if you operate withholding tax or are a member of the Construction Industry Scheme (CIS)
• your Unique Taxpayer Reference (UTR) for income tax self-assessment - if you are a sole trader

If you are registered elsewhere for tax, we will ask you to provide us with your tax code and the country of registration.

Contact information

You should provide:

• a general email address where we can send purchase orders and payment remittances. This should be a group mailbox but can be an individual person's email address in extenuating circumstances, for example if your business operates as a sole trader or personal service company (PSC)
• contact details for the department or person(s) best placed to answer purchase order or invoicing enquiries from us/public body partners - this will help us order quickly, receive our goods, services and/or works promptly and avoid any potential delays in paying invoices

Other information we will ask for

We will also ask you for:

• banking information so we can pay your invoices
• general information about your organisation, as it helps us understand our portfolio better and respond to Freedom of Information requests

If you have any issues completing the form, please contact us at Scottish_Government_Payables@gov.scot as soon as possible so we can help you register with us.

If you no longer trade with us

If you no longer trade with us, please complete sections 1 and 2 of the form. We won’t send you reminders about supplier updates once you are deactivated as a supplier. This doesn’t affect your ability to bid for future contracts.