Offshore renewables - social impact: two way conversation with the people of Scotland

Appendix 7: Final Round 2 Dialogue Process Plan

Marine Scotland Public Dialogue

Round 2 Objectives And Final Programme

General Objective of Marine Scotland’s Two-way conversation with the people of Scotland on the social impact of offshore renewables

To hold conversations with people in Scotland in order to identify the things that are important to them, to understand how these might be affected by the development of offshore renewables, to explore ways of taking these perspectives into account in decision making and to find out how best to engage members of the public in the future.

Key objectives of the Round 2 Public Dialogue Event

1. To validate approaches that have emerged from the Round 1 dialogues to (a) understand and categorise the things that people see as important (‘social values’) and (b) describe the potential impacts of offshore renewables on these valued things.

2. To facilitate collaboration between expert and public participants to develop ideas about how social impact assessment could be improved (in terms of timing, focus, level and depth of assessment and the people involved) in ways that ensure that the lived experience, interests and concerns of those potentially affected are taken into account.

3. To explore what members of the public feel are the most important values that should be considered in social impact assessment that capture and assess what is important to people and explore the principles of how information on these important things can be collected by trying out existing techniques.

Focus

The dialogue will focus on the assessment of plans, programmes and strategies, as this is the level at which Marine Scotland has experience of carrying out Social Impact Assessments and where it is keen to improve practice. In reviewing the outputs of the Round 2 Dialogue Event, the contractor’s team will consider the relevance of any findings to the project-level and whether these could be used by Marine Scotland in developing guidance for project-level assessments.

Programme for the Round 2 public dialogue event

Time

Day 1

Objective

Day 1

Activity

Day 1

Time

6.00 pm

30 mins

Activity

b

Opportunity to look at materials from R1: postcards, Concentric Circles, maps.

Ask participants to put ‘Before’ dots (Yellow) on three Before & After posters

Invite participants to write comments on a flipchart or post its. This will be up through the event

Materials

Goody bags with programme and basic information for the event

Materials from R1: postcards, Concentric Circles, maps (1 per location except Kirkwall). 3 Before & After posters + 15 yellow dots

Flipchart & post its for participants’ comments

Leads

PP/PO to register participants Marine Scotland to bring goody bags (LL)

PO to bring R1 materials

Time

6.30

15 mins

Objective

Public and specialist participants understand the purpose of the event and what is going to be covered.

Everyone knows who is in the room.

Activity

1.Introduction to the event

Objectives of the event

How it will run

Introductions by all present (M&M Confessions)

Materials

MS presentation and introduction

CEP facilitators’ slides

M&M Confessions technique

Leads

MS very short presentation (LL) CTR intro

Time

6.45

30 mins

Objective

To validate approaches that have emerged from the Round

1 dialogues

Activity

2.Feedback from Round 1 events (1):

2 small groups: each reviews clusters of social values that came out of Round 1.

Introduction: We went through the comments you and other participants made in the Round 1 sessions and identified clusters or types of things that you said you valued. These are shown in the key at the top of the map. We have added some quotes from Round 1: these are just a sample of many more comments that you made.

Let’s go through the clusters and see if you think they reflect what you discussed.

Questions for discussion:

• To what extent do the clusters represent the social values that came up in R1?
• Do they reflect the views of all participants? If so, what comments do you have on the values identified? If not, whose values are being represented?

Materials

1^st big map of Scotland

Inserts showing R1 locations, clusters of values and illustrative quotes from the R1 dialogue events.

Leads

Facilitators / recorders:

CTR/DA

PO/PP

Experts participate in facilitated small group discussions with public participants

Time

7.15

30 mins

Objective

To validate approaches that have emerged from the Round

1 dialogues

Activity

Feedback from Round 1 events (2):

2 or 3 small groups each review clusters of potential impacts on social values that came out of Round 1. Same groups as previous exercise. Introduction: The information on the impacts was taken from your discussions on the scenarios (a scenario covering the kinds of changes that would be likely to happen in any offshore renewables development and 3 scenarios each looking at a different kind of offshore renewables development). We have grouped the impacts your identified by the cluster of things that are important to you (social values) that would be impacted. As before, the quotations shown are just a small sample of the comments that you made.

Let’s go through the clusters and see if you think they reflect what you discussed.

Questions for discussion:

• To what extent do the clusters represent the impacts on social values identified in R1?
• Have impacts been identified for the main social value clusters? If so, what is most important about the impacts identified? If not, why not and what types of impacts might there be?

Materials

2^nd big map of Scotland

Inserts showing R1 locations, clusters of impacts on values and illustrative quotes from the R1 dialogue events.

Leads

Facilitators / recorders:

CTR/DA

PO/PP

Experts participate in facilitated small group discussions with

public participants

Time

7.45

30 mins

Objective

Supper and informal conversations

Note: For the rest of the evening session participants will be sitting at tables.

Time

8.15

Objective

To validate approaches that have emerged from the Round 1 dialogues.

To facilitate collaboration between expert and public participants to develop ideas about how social impact assessment could be improved (in terms of timing, focus, level and depth of assessment and the people involved) in ways that ensure that the lived experience, interests and concerns of those potentially affected are taken into account.

Activity

Plenary discussion of the clustering of social values and impacts on social values

• To what extent is this way of talking about what matters and how it might be affected by offshore renewables meaningful to people like you?
• How clear a way is it of explaining to others what matters to those potentially affected?
• What other ways could be used for describing social values and impacts on them could be better described? Would those other ways be better?

Materials

Plenary discussion of the clustering of social values and impacts on social values

• To what extent is this way of talking about what matters and how it might be affected by offshore renewables meaningful to people like you?
• How clear a way is it of explaining to others what matters to those potentially affected?
• What other ways could be used for describing social values and impacts on them could be better described? Would those other ways be better?

Materials

2 big maps of Scotland used for earlier sessions

Leads

PO

Time

8.30

Objective

Summary and close

Activity

Summing up and look forward to Day 2

Materials

1 page doc for participants outlining the SIA process to be discussed the next day.

Leads

CTR

PP to give out handout

DAY 2

Time

8.30

15 mins

Activity

Arrival, tea & coffee

Materials

Further opportunity to look at materials from R1: postcards, Concentric Circles, maps (max 1 or 2).

Invite participants to write comments on a flipchart or post its.

Leads

CEP/PidginPerfect

Time

8.45 am

(35 mins)

Activity

Reminder of objectives and activities for the day

• Improving the way we assess social impacts
• How it is done today
• What needs to change
• Challenges are: proportionality (limited resources), efficiency (limited time available) need to produce usable results (e.g. for Post-Adoption Statement)
• How members of the public could help (through input to developing new approach)

Q&A on SIA (15 mins)

Materials

Reminder of objectives and activities for the day

• Improving the way we assess social impacts
• How it is done today
• What needs to change
• Challenges are: proportionality (limited resources), efficiency (limited time available) need to produce usable results (e.g. for Post-Adoption Statement)
• How members of the public could help (through input to developing new approach)

Q&A on SIA (15 mins)

Materials

Facilitator’s slides

PowerPoint presentation.

Leads

Facilitator’s slides

PowerPoint presentation.

Leads

CTR

Marine Scotland (DP)

Time

9.20

30 mins

Objective

To explore what members of the public feel are the most important values that should be considered in social impact assessment and explore the principles of how information on these important things can be collected by trying out existing techniques.

Activity

Introduction to exercise and purpose

Improving the current SIA process

Group discussions based on a timeline for a plan-level SIA, a set of markers reflecting suggestions from Round 1 of how members of the public could be engaged in SIA, focused on:

• Principles
• Stakeholders (explain that we are using term to describe ‘types of people’ rather than representative interest groups
• Strategies for engagement

Identify someone who will feedback to plenary. Look at markers, discuss this information and add further suggestions, using markers or writing on posters.

(Max 20 mins)

Questions for discussion:

• When and how should public values and the potential impacts on them be considered?
• Is there any purpose in directly involving members of the public? If so, what would that purpose(s) be?
• How many and what kinds of people should need to be involved?

Materials

Introduction to exercise and purpose

Improving the current SIA process

Group discussions based on a timeline for a plan-level SIA, a set of markers reflecting suggestions from Round 1 of how members of the public could be engaged in SIA, focused on:

• Principles
• Stakeholders (explain that we are using term to describe ‘types of people’ rather than representative interest groups
• Strategies for engagement

Identify someone who will feedback to plenary. Look at markers, discuss this information and add further suggestions, using markerswriting on posters.

(Max 20 mins)

Questions for discussion:

• When and how should public values and the potential impacts on them be considered?
• Is there any purpose in directly involving members of the public? If so, what would that purpose(s) be?
• How many and what kinds of people should need to be involved?

Materials

Facilitator’s slides

A process for plan-level SIA Poster with process diagram

Leads

CTR

PO/JR

CTR/AR

DA/PP

Time

9.50

20 mins

Objective

To explore what members of the public feel are the most important values that should be considered in social impact assessment and explore the principles of how information on these important things can be collected by trying out existing techniques.

Activity

Plenary discussion:

• Feedback from groups (5 mins)
• Discussion

Materials

Plenary discussion:

• Feedback from groups (5 mins)
• Discussion

Leads

PO

CEP

Time

10.10

65 mins

Objective

To explore what members of the public feel are the most important values that should be considered in social impact assessment and explore the principles of how information on these important things can be collected by trying out existing techniques.

Activity

Introduction to carousel session

Carousel session with three ‘stations’. Each station allows participants (experts and public) to try out a different technique, to reflect on it and what they like about it. Participants are divided into three groups: each group spends 30 minutes at the first station, 20 minutes at the second station and 15 minutes at the third station. At the second and third stations they also review the work of the previous group(s).

Technique 1: Indicators

• How effectively / comprehensively does the technique reflect the value clusters that have emerged from Round 1?
• What do you like about this as a technique?
• When and for what purpose might you use this technique?

Technique 2: Data collection through online surveys

• How effectively / comprehensively does the technique reflect the value clusters that have emerged from Round 1?
• What do you like about this as a technique?
• When and for what purpose might you use this technique?

Technique 3: Using dialogue to explore options for offshore renewables

• How effectively / comprehensively does the technique reflect the value clusters that have emerged from Round 1?
• What do you like about this as a technique?
• When and for what purpose might you use this technique?

Materials

Introduction to carousel session

Carousel session with three ‘stations’. Each station allows participants (experts and public) to try out a different technique, to reflect on it and what they like about it. Participants are divided into three groups: each group spends 30 minutes at the first station, 20 minutes at the second station and 15 minutes at the third station. At the second and third stations they also review the work of the previous group(s).

Technique 1: Indicators

• How effectively / comprehensively does the technique reflect the value clusters that have emerged from Round 1?
• What do you like about this as a technique?
• When and for what purpose might you use this technique?

Technique 2: Data collection through online surveys

• How effectively / comprehensively does the technique reflect the value clusters that have emerged from Round 1?
• What do you like about this as a technique?
• When and for what purpose might you use this technique?

Technique 3: Using dialogue to explore options for offshore renewables

• How effectively / comprehensively does the technique reflect the value clusters that have emerged from Round 1?
• What do you like about this as a technique?
• When and for what purpose might you use this technique?

Materials

Facilitator slides

Three tables, each with material about a different technique.

Table 1: Indicators

Poster with visual examples of available indicators, to be compared with participants’ descriptions of social values.

Table 2: Survey

Sample set of survey questions:

participants will look at the survey questions and discuss their relevance to a cluster of impacts the questions and then have a discussion

Table 3: Public dialogue Dialogue on scenarios, using Round 1 maps.

Leads

Facilitator slides

Three tables, each with material about a different technique.

Table 1: Indicators

Poster with visual examples of available indicators, to be compared with participants’ descriptions of social values.

p>Table 2: Survey

Sample set of survey questions:

participants will look at the survey questions and discuss their relevance to a cluster of impacts the questions and then have a discussion

Table 3: Public dialogue Dialogue on scenarios, using Round 1 maps.

Leads

CTR

PP/JR

CTR/AR

DA/PO

Time

11.15

20 mins

Objective

Break – Fill in the ‘after’ section of ‘Before & After’ Posters

Time

11.35

30 mins

Objective

To explore what members of the public feel are the most important values that should be considered in social impact assessment and explore the principles of how information on these important things can be collected by trying out existing techniques. To facilitate collaboration between expert and public participants to develop ideas about how social impact assessment could be improved (in terms of timing, focus, level and depth of assessment and the people involved) in ways that ensure that the lived experience, interests and concerns of those potentially affected are taken into account.

Activity

Plenary discussion

How far do the techniques tested help to identify and assess social values and how they are impacted?

• Which social values were identified and assessed? Which were not?
• Which impacts on social values were identified and assessed? Which were not?
• Did the way social values and impacts were discussed reflect your own experience?
• What makes it easier to identify and assess social values and impacts? What makes it harder?
• Any other learning about techniques?

Materials

Plenary discussion

How far do the techniques tested help to identify and assess social values and how they are impacted?

• Which social values were identified and assessed? Which were not?
• Which impacts on social values were identified and assessed? Which were not?
• Did the way social values and impacts were discussed reflect your own experience?
• What makes it easier to identify and assess social values and impacts? What makes it harder?
• Any other learning about techniques?

Materials

Flip chart recording

Leads

Flip chart recording

Leads

CEP

Time

12.05

25 mins

Objective

To facilitate collaboration between expert and public participants to develop ideas about how social impact assessment could be improved (in terms of timing, focus, level and depth of assessment and the people involved) in ways that ensure that the lived experience, interests and concerns of those potentially affected are taken into account.

Activity

Feedback and next steps

• We will leave plenty of time so that everyone can have their say about the process and the ‘next steps’ coming out of what lay and specialist participants agree on. Ask participants to comment on what they would like to see covered in the Final Report
• This is when the evaluator’s questionnaire will be filled in

Materials

Feedback and next steps

• We will leave plenty of time so that everyone can have their say about the process and the ‘next steps’ coming out of what lay and specialist participants agree on. Ask participants to comment on what they would like to see covered in the Final Report
• This is when the evaluator’s questionnaire will be filled in

Materials

Flip chart recording

Leads

Flip chart recording

Leads

CEP

Time

12.30

Objective

Close – Lunch