Women in agriculture business skills training - focus groups: final report

Annex C: Privacy Notice: Women in Agriculture: Knowing Your Business focus groups

Who are we?

Rural and Environment Science & Analytical Services (RESAS) is a Scottish Government department that is responsible for statistics and scientific, economic and social research on agriculture, food, environment and rural issues.

We have been asked to carry out this research by the Women in Agriculture policy team, to help inform the development of the 'Knowing Your Business' course, which will be delivered through the Women in Agriculture Development Programme in 2022-2024.

We are collecting this data in the performance of a public task, under Article 6(1) (e) of the Data Protection Act 2018 (DPA 2018), and in accordance with Section 4 of the Small Landholders (Scotland) Act 1911.

What information do we collect about you?

We may collect and process the following data about you:

• Contact details, including your name, email address and telephone number
• Demographic information including your age group, location and whether you live or work on a farm, croft or smallholding
• Information you give during the focus group, relating to your views of the course design, your own business skills and knowledge, level of confidence and experience carrying out these activities

What is our lawful basis for collecting and using your personal information?

Participation in the focus groups is voluntary and we would like to hear your views about the course design, your own business skills and training needs. The legal basis for processing personal data is the performance of a task carried out in the public interest.

Following recommendations made by the Women in Agriculture Taskforce in their final report (2019), the Scottish Government is setting up a Women in Agriculture Development Programme (WiADP). This programme will deliver training and mentoring to support women in agriculture to build their confidence, enhance their business skills, and develop their leadership abilities.

How will we use your information?

The focus group data will be collected and analysed by researchers in RESAS and will be used in a report of the research findings. Your personal information will be anonymised. This means any information that can directly identify you, such as your name, email address or telephone number, will not be included in reports.

Who will we share your information with?

We will not share your information with any other groups. We will share the final report with the Women in Agriculture policy team and the course provider once the contract is awarded. The research data will be anonymised in this report.

Will we send your information outside the UK?

No, we do not transfer your information outside the UK.

How long will we store your information?

The focus groups will be held online using MS Teams and recorded using a digital audio recorder. The audio recordings will be deleted once analysis is complete.

We will retain the other data we collect from the focus groups, including notes and transcriptions, until September 2023. The information will be stored on a secure server and in line with data protection legislation.

What are my rights in relation to the information held about me?

You have the right to request a copy of the personal data that we hold about you. If you would like a copy of some or all of your personal data, you can find more information on how you can do this at Request personal data: form - gov.scot (www.gov.scot)

We want to make sure that your personal data is accurate and up to date. You may ask us to correct or remove personal data you think is inaccurate.

Do I have a right to complain about the way information has been used?

If you have any questions about the research or a complaint about how we have handled your personal information, please get in touch with Emily.Harris2@gov.scot.

If this does not resolve your complaint, you can contact our Data Protection Officer by email at dataprotectionofficer@gov.scot.

However, you also have the right to lodge a complaint about data protection matters with the Information Commissioner's Office, who can be contacted by post at:

By phone on 0303 123 1113 (local rate) or 01625 545 745.

Visit their website for more information: Information Commissioner's Office (ICO)